Human Resources Assistant - Hybrid

The Human Resources Assistant performs a variety of administrative tasks in support of the human resource department. Tasks include maintaining employee records, keying transactions, processing expenses, responding to Tier 1 employee inquiries, completing new hire background screening and onboarding.

Duties & Responsibilities:

Maintain Employee Records

• Uploads documents to employees record in Paylocity HRIS system (training certifications, warnings, performance plans, separation notices, etc.).
• Conducts quarterly I-9 and E-Verify audits.
• Regularly update company organizational chart to reflect new hires, promotions, transfers and terminations.
• Complete missing employee information in Employee Navigator (benefits enrollment tool) and generate welcome letters.

New Hire Prescreening and Onboarding

• Conduct criminal background checks and motor vehicle reports for new hires as part of the onboarding process.
• Add approved drivers to Hissho active workbook and update workbooks as needed.
• Run annual motor vehicle reports for authorized drivers and audit eligibility.
• Launch the new hire onboarding process in Paylocity.
• Upload new hire forms, screenings, offer letter and onboarding documents.
• Assist in responding to Paylocity questions or concerns from employees.

Monitor HR Inboxes and Respond to Inquiries

• Respond to Tier 1 employee questions via the HR inbox and Microsoft Teams instant messaging.
• Respond to Hissho Sushi external inbox requests for service issue resolution and vendor requests.
• Provide employment verifications as requested.
• Provide Certificates of Insurance as requested.
• Respond to unemployment claims and represent Hissho during arbitration meetings as needed.

Process Expense Payments

• Submit vendor invoices to Concur and add to purchase order tracking spreadsheet.
• Submit monthly AMEX corporate credit card expense reporting.
• Work with Accounts Payable to set up new vendors for payment as needed.

HR Program Support

• Maintain employee birthday and service milestone anniversary programs.
• Assist with CINTAS communications regarding first aid and cleaning supplies.
• Support various employee events and HR projects.

Back Up Company Receptionist

• Provide back up during lunches, errands and paid time off.
• Help with the creation of parking passes and employee ID badges as needed.

Required 

• 1 – 2 years of administrative support experience
• Strong written and verbal communication skills
• Strong interpersonal skills
• Proficient with Microsoft Office products (Word, Excel, PowerPoint)
• Ability to manage multiple tasks and maintain accurate records
• Strong attention to detail and accuracy
• Self-starter with the ability to troubleshoot and solve problems
• Ability to prioritize and complete work in a fast-paced environment
• Ability to handle confidential information discreetly

Preferred

• Experience with human resources programs and/or benefits plans
• Prior use of Microsoft Teams and Outlook

Profile:

Performs work under direct supervision. Handles basic issues and problems and refers more complex issues to higher-level staff. Possesses beginning to working knowledge of subject matter.