Human Resources Assistant - Intern

Revision Date: 09/30/2025

Position Overview

The 30+ year company supports the petrochemical and manufacturing industry domestically and internationally and is positioned along the Gulf Coast providing training, occupational medicine, and innovative solutions to industry. The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.

Essential Job Responsibilities

• Scans, saves and maintains accurate and up-to-date human resource files, records, and documentation
• Prepares employee new hire packets, makes copies, and prepares welcome bag
• Conducts or assists with new hire orientation
• Maintains communication with recruiting applicants, coordinates appropriate documentation, obtains approvals and sits in on interviews
• Coordinates photos for new hires, employee events, and newsletter information.
• Coordinates and handles birthday cards, bereavement arrangements, work anniversary activities, and new additions.
• Help organize and distributes uniforms, cell phones, and other employee items
• Represent the company at job fairs, health fairs or other events that promote HASC work culture.
• Maintains HR inventory, supplies and orders trophies for various celebrations
• Helps to resolve duties within HR checklists for hire, separations, and leave of absence.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management
• Maintains the integrity and confidentiality of human resource files and records
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Provides clerical support to the HR department
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
• Performs other duties as assigned

Preferred Skills & Qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational skills and attention to detail
• Proficient with Microsoft Office Suite or related software
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications

Requirements

• Associate or bachelor’s degree preferred in related field 
• Prior related office experience preferred
• Willingness to work at different locations if the company need arises

Physical Demands

While performing the duties of this job, the employee is regularly required to read, talk or hear. The employee frequently is required to stand, walk, sit, use hands to handle training equipment and tools, reach with hands and arms, climb or balance, stoop, kneel, crouch, and crawl. The employee occasionally lifts and/or moves up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Work Environment

This job is typically in an office environment and may also require travel as needed. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ability to work in work environments occasionally that may include hot, wet or cold weather. 

Reporting Responsibilities

The Human Resources Coordinator reports directly to the Director of Human Resources. This position does not have direct reports.