Human Resources Assistant (Onsite) (23384)

Job Summary:

The Human Resource Assistant supports the Human Resources department at DARRAN Furniture with a strong emphasis on employee engagement, workplace culture, onboarding, and employee support. This role helps create a positive and connected employee experience by assisting with recruiting coordination, onboarding, employee communications, HR recordkeeping, benefits support, and culture-building initiatives. The ideal candidate is organized, people-focused, creative, detail-oriented, and passionate about helping foster an engaging workplace environment while maintaining confidentiality in all HR matters.

Duties/Responsibilities

• Maintain and update employee records in digital and physical files, ensuring accuracy, organization, and confidentiality.
• Support recruiting efforts by posting job advertisements, screening resumes, scheduling interviews, tracking applicants, and assisting with candidate communication throughout the hiring process.
• Assist with onboarding new hires by preparing onboarding materials, scheduling orientation, processing I-9 documentation, and helping create a welcoming and engaging new hire experience.
• Use Paycom to support HR processes including employee data management, onboarding workflows, timekeeping support, and personnel updates.
• Process HR forms and transactions such as new hire packets, employee status changes, and benefits enrollments.
• Respond to employee questions regarding HR policies, procedures, benefits, and general workplace matters in a timely and professional manner.
• Support benefits administration by tracking enrollments, eligibility, and assisting with basic benefits-related questions.
• Partner with department supervisors and managers to support staffing needs, employee communication, and team engagement efforts.
• Help lead and support employee engagement initiatives that enhance workplace culture, strengthen employee connection, and promote a positive employee experience.
• Assist in planning and coordinating employee events, recognition programs, celebrations, wellness initiatives, and internal engagement activities.
• Support and help lead the Culture Committee, contributing ideas and coordination for programs that build morale, encourage collaboration, and reinforce DARRAN Furniture’s values.
• Create visually engaging internal communications, presentations, flyers, announcements, and event materials using Canva.
• Use ChatGPT and similar tools to help draft internal communications, engagement materials, onboarding content, recognition messaging, and other employee-facing resources.
• Help communicate HR and culture-related initiatives in a clear, upbeat, and employee-centered manner.
• Ensure HR files, systems, and databases remain compliant with company policy and applicable regulations.
• Perform general administrative support tasks related to HR operations as needed.
• Maintain strict confidentiality of all employee and company information.

Required Skills/Abilities

• Strong organizational, communication, and interpersonal skills.
• Passion for employee engagement, workplace culture, and creating a positive employee experience.
• Excellent customer service skills and the ability to build strong working relationships with employees at all levels.
• Strong attention to detail and ability to manage multiple priorities effectively.
• Ability to handle confidential and sensitive information with discretion.
• Familiarity with HR processes, employment practices, and basic employment law.
• Proficiency in Microsoft Office Suite
• Experience using Paycom or similar HRIS platforms preferred.
• Experience using Canva to create employee communications and engagement materials preferred.
• Comfort using ChatGPT and similar AI tools to improve communication, content creation, and HR efficiency.
• Ability to contribute creative ideas for employee engagement, recognition, and culture-building initiatives.
• Ability to work independently while collaborating effectively with managers and team members.

Education and Experience

• Associate’s or Bachelor’s degree in Human Resources, Business, Communications, or a related field preferred.
• Minimum of 1 year of administrative, HR-related, or employee support experience required.
• Experience with applicant tracking systems, onboarding, or HRIS platforms preferred.
• Experience supporting employee engagement programs, workplace events, or culture initiatives strongly preferred.
• Experience leading or supporting a Culture Committee is a plus.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Prolonged periods of walking through the factories.
• Must be able to lift up to 15 pounds at times.

Benefits:

401K with 50% match up to 3% of salary

Medical | Dental | Vision

PTO | 6 Paid Holidays | Half Day on Fridays

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and qualifications. The company reserves the right to modify or change the job description as needed.