Human Resources Coordinator

About the role

The Human Resources Coordinator supports the day-to-day HR operations for a growing, field-driven telecommunications and infrastructure organization. This role is responsible for administrative execution, payroll coordination, and compliance, ensuring a seamless employee experience across both corporate and field teams.

This individual will play a key role in supporting a workforce that includes project managers, technicians, and field crews, helping ensure HR processes are accurate, timely, and compliant.

What you'll do

HR Administration

• Maintain accurate employee records within HRIS and personnel files
• Coordinate onboarding and offboarding for both field and office employees
• Manage new hire documentation, background checks, and onboarding logistics
• Assist with benefits administration, enrollments, and employee questions
• Support HR reporting, documentation, and general administrative functions

Payroll Coordination

• Process or support payroll for a multi-state workforce, including hourly field employees
• Ensure accurate timekeeping, job coding, and approvals (including project-based hours)
• Partner with operations and finance to validate payroll data and resolve discrepancies
• Assist with payroll audits, reconciliations, and reporting

Compliance & Documentation

• Ensure compliance with federal, state, and local employment laws, particularly in a multi-state construction/telecom environment
• Maintain I-9s, W-4s, and other employment documentation
• Support safety and compliance tracking (e.g., certifications, licenses, training records)
• Assist with internal audits and documentation for regulatory or client requirements

Employee Support

• Serve as a first point of contact for employee HR-related questions
• Provide responsive, professional support to both field and corporate employees
• Assist with employee communications and engagement initiatives

Process & Operations Support

• Help improve HR processes to support a growing and geographically dispersed workforce
• Partner with leadership to ensure consistency across projects and locations
• Support special projects related to workforce growth, systems implementation, or compliance

Qualifications

• 4 year degree in HR, accounting, or related business field
• 2+ years of experience in HR, payroll, or administrative support
• Experience supporting payroll (ideally hourly or field-based workforce)
• Strong attention to detail and organizational skills
• Familiarity with HRIS and payroll systems (ADP, Paychex, Rippling etc.)
• Working knowledge of employment laws and HR compliance
• Proficiency in Microsoft Office, especially Excel

Preferred Qualifications

• Experience in construction, telecommunications, or field services environments
• Exposure to multi-state payroll and compliance requirements
• Experience supporting a growing or fast-paced organization

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Equal Opportunity Employer

Mainline LLC is proud to be an equal opportunity employer and provides consideration for employment to all qualified applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected by federal, state, or local anti-discrimination laws.