Human Resources Coordinator

POSITION SUMMARY

The Human Resources Coordinator provides administrative and operational support across core HR functions including recruitment, onboarding, employee relations, HRIS maintenance, compliance, and benefits administration. This role serves as a primary point of contact for employees and helps ensure HR processes run efficiently, accurately, and in compliance with company policies and employment laws.

RESPONSIBILITIES

• Provide excellent customer service in response to phone, email, and in person inquiries for the Human Resources Department.
• Handle and respond to initial intakes for HR department including employment application, leave of absence requests, employment relations, and escalate issues to the appropriate manager.
• Provides general department resources and information for guests and visitors 
• Organize and maintain the presentation of the HR office, file room, and HR meeting spaces
• Translate verbal and written communications on behalf of the HR department 
• Prepare communications such as memos, emails, letters, invoices, and mailing
• Coordinate and schedule meetings on behalf of department management
• Update company bulletin boards and attend department line ups.
• Create, organize, and maintain team member files.
• Accurately process employee changes and personnel information into our employee database 
• Assist management with HR projects including new hire orientations, trainings, etc.
• Assist in the coordination of various team member related and training events and activities.
• Review resumes, conduct phone screenings for viable candidates and schedule interviews for prospective applicants. 
• Assist with maintaining applicant tracking system. 
• Prepare and generate HR reports and metrics as requested. 
• Maintain I-9 documentation and conduct continuous monthly audit to ensure compliance. 
• Handle basic workplace investigation concerns in partnership with Human Resources Management Team.

REQUIREMENTS

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
• Bilingual English/Spanish is required.
• Knowledge of federal, state and local employment laws.
• Demonstrates honesty, ethics, and integrity in all situations.
• A minimum of 2 years Human Resources experience required. 
• Microsoft Office Suite advance proficiency required
• Excellent interpersonal and communication skills (written and verbal) required.
• Ability to type an average of 60 wpm. 
• Ability to use good judgement in exercising independent discretion.
• Detail-oriented and thorough in completing tasks.
• Highly organized with the ability to manage competing priorities and timely deadlines.
• Ability to keep personnel matters discreet and confidential.
• Experience working with Union workforce required.

         Team San Jose is an equal opportunity employer.