Human Resources Coordinator (32318)

Position Summary

The HR Coordinator supports daily HR operations with a primary focus on the new hire onboarding experience. This role partners closely with the existing New Hire Orientation team to coordinate pre-boarding and onboarding activities, ensuring every incoming employee feels welcomed, informed, and set up for success. The position also supports offboarding, employee communications, and engagement efforts while working cross-functionally with hiring managers, field supervisors, IT, Safety, Payroll, and Operations. Additional HR initiatives, compliance efforts, and projects are supported as needed.

Key Responsibilities

• Support the end-to-end onboarding process from offer acceptance through the first 90 days, partnering with the existing New Hire Orientation team to ensure a consistent and positive experience for every new hire.
• Serve as a point of contact for incoming employees, proactively communicating next steps, timelines, and expectations in English and Spanish.
• Send pre-boarding welcome packets, first-day logistics, and all relevant new hire information in a timely manner.
• Book travel arrangements for new hires, relocating or traveling to orientation and job sites.
• Coordinate with hiring managers and field supervisors to confirm Day 1 readiness including equipment, system access, PPE, workspace, and site-specific requirements.
• Partner with IT, Safety, Payroll, and Operations to ensure all accounts, credentials, badges, and tools are provisioned before the employee’s start date.
• Assist with new hire orientation sessions, supporting the delivery of company overviews, policy walkthroughs, and benefits information.
• Process E-Verify, I-9 verification, background checks, and drug testing for all new hires in accordance with federal and state requirements.
• Maintain accurate HRIS records (Paycom), personnel files, and personnel action forms throughout the onboarding lifecycle.
• Track onboarding milestones and task completion, following up with new hires and stakeholders to close any gaps.
• Continuously improve onboarding checklists, workflows, and resources based on feedback and best practices.
• Provide front-line HR support by answering employee questions and directing inquiries to the appropriate team member.
• Assist with offboarding activities including checklists, equipment returns, and system deactivation.
• Assist with coordinating background checks, drug testing, and site badging with vendors.
• Perform other duties and HR projects as assigned to support operations and the department.

Qualifications

• Bilingual English/Spanish required.
• High school diploma or equivalent required; HR coursework or certification a plus.
• 3+ years of HR, onboarding, or employee experience coordination preferred.
• HRIS experience required (Paycom preferred).
• Construction industry experience a plus.

Skills & Abilities

• Exceptional communication, interpersonal, and customer service skills with a people-first mindset.
• Strong organizational skills with the ability to manage multiple new hires and onboarding timelines simultaneously.
• High attention to detail and follow-through on tasks and deadlines.
• Comfortable coordinating travel logistics and vendor communications.
• Confidential, professional, and team-oriented with the ability to work independently.
• Proficient in Microsoft Office Suite and HR information systems.
• Ability to thrive in a high-volume, fast-paced environment with seasonal onboarding cycles.

Work Environment & Physical Demands

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

• Requires mobility within an office environment.
• Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.
• Prolonged periods sitting at a desk and working on a computer.
• The employee may be required to walk; reach with hands and arms; and bend.
• May be required to stoop, kneel, and crouch.   Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. 
• Possess good hearing, normal or corrected.
• The employee must be able to regularly lift and/or move up to 50 pounds.
• The employee may be required to climb stairs.
• Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.

CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.