Human Resources Coordinator

General Description

Provides coordination for a wide range of human resources functions in support of departmental operations, such as maintaining personnel files and records; compiling, verifying, and correcting data; and preparing and distributing personnel-related correspondence, recruitment, and HR projects.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position, as necessary.

• Assists with new employee orientation and open enrollment sessions.
• Serves as liaison to other departments. 

• Maintains the HR calendar (schedule meetings, interviews, HR events etc.).

• Assists with processing and maintaining FMLA and ADA files.
• Assists with processing and maintaining Worker’s Compensation files. 
• Maintains records of human resources-related data in both hard and electronic filing systems, ensuring all records meet compliance.
• Maintains official personnel records for City employees including employment applications, personnel action forms, I-9 forms, personal data, compensation, and benefits information, performance reviews, medical files, and termination files.

• Organizes, maintains, generates reports, and updates employee information as needed in HRIS.

• Responds to internal and external HR related inquiries or requests as directed.
• Prepares and distributes human resources-related correspondence as directed by Human Resources Management. 
• Confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks to complete assigned work; monitors status of work in progress and inspects completed work; assists with complex/problem situations.
• Assists with coordination of human resources programs such as employee appreciation programs, wellness program, safety program; compiles and/or monitors data pertaining to department operations; conducts searches of department files, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.
• Communicates with supervisor, other employees, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Compiles data, performs mathematical calculations, and audits data as needed.
• Manages HR administrative duties, such as filing and organizing documents, answering phones, maintaining calendars, managing shared email boxes, and operates as first point of contact.
• Completes assigned HR projects as needed.

Additional Functions

Knowledge, Skills and Abilities:

• Ability to carry out oral and written instructions.
• Ability to communicate clearly and effectively, orally and in writing.
• Proficient in coordinating a variety of difficult, technical administrative functions at a level requiring extensive independent decision-making within established rules, policies, and procedures.
• Ability to establish and maintain effective working relationships with employees, and the public.
• Ability to exercise independent thinking and exercise judgment to resolve employee and public inquiries.
• Ability to interpret policies, administrative regulations, and federal and state law accurately to others.
• Ability to maintain an organized office environment.
• Ability to maintain confidentiality and exercise considerable skill in handling sensitive information and data.
• Ability to occasionally work during evening and weekend hours to attend city meetings and events.
• Ability to perform research and compile information from a variety of sources.
• Ability to prepare clear, concise, grammatically correct letters, memos, staff meeting minutes, and other written documents.
• Proficient in setting priorities, defining tasks, scheduling and coordinate activities and functions, 
• Consistently demonstrate ability to respond to changing situations in a flexible manner to meet current needs, such as reprioritizing work as necessary and excellent time management skills.
• Knowledge of state records retention schedule.
• Knowledge of current human resources principles and best practices, employment laws, policies, and federal and state regulations.
• Proficient in standard human resources administrative procedures and office management techniques.
• Proficient in recordkeeping and filing systems.
• Proficient computer skills: advanced Microsoft Office skills, especially Microsoft Word, Excel, and PowerPoint.

Minimum Education and Experience Requirements:

Requires an Associate’s degree in Human Resources, Business Administration, Public Administration, or a related field; supplemented by three (3) years of experience in human resources, customer service, office management, or a related field or any equivalent combination of education, training and experience to fulfill the requirements of the role.