Human Resources Coordinator

Position
HR Coordinator

Department 

Operations 

Reporting Relationship
Manager, Human Resources 

Dotted Line 

Director, Finance 

Status 

Full-time; non-exempt

Overview 

Reporting to the HR Manager, with a dotted line to the Director of Finance, the Human Resources Coordinator provides administrative and operational support for all aspects of HR, ensuring that day-to-day HR functions run smoothly. This position assists with recruitment, onboarding, payroll processing, employee recordkeeping, and training coordination while ensuring compliance with policies and applicable laws. 

Duties & Responsibilities  

Recruitment & Onboarding 

· Develop, implement, and facilitate recruitment processes that support diverse teams, from frontline Ambassadors to administrative and professional positions.

· Collaborate with department managers to understand recruitment needs, position requirements, and qualifications for specified vacant position(s). 

· Post and manage open positions on recruiting sites and other sourcing platforms. 

· Screen and select qualified and interested applicants for interviews and connect viable candidates with hiring managers. 

· Schedule interviews; oversee preparation of interview questions and other hiring and selection materials. 

· Educate candidates on the interview and hiring process. 

· Check references and credentials, verifying experience and backgrounds. 

· Attend job fairs, campus events, and other networking opportunities. 

· Follows up with applicants or hiring managers after the interview process to determine whether a placement can be made; collects feedback when placement is unsuccessful. 

· Coordinate and conduct new employee orientation sessions to communicate organizational values, policies, procedures, and benefits. 

HR Administration & Compliance 

· Maintain accurate, complete, and confidential personnel files in both paper and electronic formats. 

· Perform HR administrative functions such as filing, document management, and data entry in the HRIS. 

· Administer and ensure compliance with EEO and other employment-related laws and regulations. 

· Support annual HR audits and compliance reviews. 

Training & Employee Development 

· Coordinate and schedule employee training sessions, including logistics, materials, and attendance tracking. 

· Maintain training records and ensure compliance with required certifications and continuing education. 

· Assist with developing employee engagement and retention initiatives. 

Payroll Administration 

· Processes bi-weekly payroll, ensuring accuracy, timeliness, and compliance with wage and hour regulations. 

· Maintains payroll records, resolves discrepancies, and responds to employee payroll inquiries. 

· Ensures proper payroll-related funding and recordkeeping using payroll and accounting software, including entering transactions into QuickBooks and processing contributions through online portals for 401(k), FSA, and other benefit programs. 

· Administers payroll deductions, garnishments, and other related transactions.

Qualifications 

· 1-3 Years of HR or Administrative experience

· Knowledge of HR processes and Washington State employment regulations

· Excellent verbal and written communication skills

· Excellent organizational skills

· Proficiency with HRIS/payroll systems

· Experience in a non-profit setting

· Ability to create and implement sourcing strategies for recruitment

· Ability to work with individuals

· Ability to work with and recruit individuals who may or may not have had a past criminal background or addiction challenges  

Characteristics 

· Reflect the Downtown Seattle Association’s core values of Collaboration, Perseverance, Innovation, Excellence, and Integrity 

· Commitment to a growth mindset 

· Embrace the DSA mission and adjust for changing priorities as we create a healthy, vibrant downtown for all. 

Compensation 

The hourly pay range for this position is $26.25 to $38.05 per hour, DOE. Downtown Seattle Association provides a comprehensive benefits package, including: 

· 100% employer-paid  

· Medical/Dental/Vision Coverage  

· Life Insurance 

· Long Term Disability  

· Generous Paid Time Off  

· 10 paid Holidays plus six paid personal days

· 12 remote workdays per year

· ORCA transit card 

· First Choice Employee Assistance Program 

· Flexible Spending Account (medical or dependent) 

· Employer-Matched 401(k) Contribution with up to 5% Match

Please submit your resume and cover letter to

H-R@downtownseattle.org no later than Nov. 28.