This position is responsible for the administration function of the department. An individual in this position will be expected to perform additional job-related responsibilities and duties as assigned and/or necessary.
Essential Functions
An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.:
Manages the administration of the new hire process, onboarding, and new employee orientation
Maintains accurate and up-to-date human resources files, records, and documentation, ensuring confidentiality
Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring process, etc.; refers more complex questions to appropriate senior level HR staff or management
Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
Prepare reports and presentations for internal communications
May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Competencies
An individual must be proficient in each of the competencies listed below to successfully perform the responsibilities of this position.
Judgment: Make Informed Judgments - Uses relevant business metrics, analyses, and reports to measure, monitor, and improve performance. Identifies and applies sound, fact-based criteria in setting priorities and making decisions. Looks beyond symptoms to determine the root causes of problems and identify and implement applicable solutions. Integrates knowledge and expertise in making fact-based recommendations and decisions.
Customer/Member Centered: Ensure Customer/Member Centered Performance - Analyzes data and information and develops plans to exceed customer/member expectations. Ensures customers/members receive the level of service that builds their trust and confidence.
Execution and Results: Ensure Execution and Achieve Results - Conveys a sense of urgency in ways that motivate others to complete responsibilities and achieve goals. Pursues the achievement and alignment of measurable and meaningful goals. Leverages resources and talent to achieve business goals. Prioritizes and balances time, actions, and projects to ensure accomplishment of results.
Influence and Communicate: Build and Influence Team - Develops and communicates logical, convincing reasons, including lessons learned, to build support for one's viewpoints and actions. Involves others in decisions and plans that affect them, when appropriate. Promotes the exchange of diverse experiences and ideas within own organization.
Ethics and Compliance: Ensure Ethics and Compliance - Actively communicates, trains, and guides associates on compliance with policies and procedures. Maintains an environment that promotes and reinforces the highest standards of integrity and ethics.
Adaptability: Adapt and Learn - Demonstrates creativity and strength in the face of change, obstacles, or adversity. Adapts to competing demands and shifting priorities. Updates knowledge and skills to handle new complexities, challenges, and responsibilities. Seeks exposure to new ideas and perspectives. Identifies and takes steps to improve adaptability and continuous learning capabilities in own organization.
Build Relationships: Network Internally and Externally - Builds trusting, collaborative relationships and alliances with others, inside and outside of the organization. Relates to others in an accepting and respectful manner, regardless of their organizational level, personality, or background. Promotes a team-based work environment that respects, embraces, and values diversity in others.
Physical Activities
The following physical activities are necessary to perform one or more essential functions of this position.
Enters and locates information on computer.
Presents information to small or large groups and individuals.
Communicates effectively in person or by using telecommunications equipment.
Creates documents, reports, etc., using a writing instrument (such as a pencil or pen) or computer.
Visually verifies information, often in small print.
Reads information, often in small print.
Sits for extended periods.
Able to lift to 20lbs without assistance.
Travel
Traveling is not necessary to perform the essential functions of this position.
Entry Requirements
Minimum Qualifications
High School Diploma or GED and one year experience in human resources or related area OR High School Diploma or GED and three years’ experience in administrative position. Paycom or other related HRIS system experience preferred. Proficient in Microsoft Office Suite.