Human Resources Coordinator

Human Resources Coordinator

Company Overview:

KMS Solutions, LLC is a technical management / solutions company that specializes in engineering, analysis, and cyber security. Founded in 2005, KMS is a certified small business with nearly two decades of experience supporting the Department of Defense as well as many other departments and programs critical to our Nation’s security and well-being. 

KMS is a three-time winner of the USA Today Top Workplaces recognizing quality workplace cultures across the United States who put their employees first. Additionally, we received the Providence Journal Rhode Island Top Workplaces award and Culture Excellence Awards for Compensation & Benefits, Innovation, Leadership, Purpose & Values and Work-Life Flexibility

Position Summary / Objective:

The Human Resources Coordinator provides administrative and operational support for Human Resources functions, including onboarding, recruiting coordination, employee communications, HR documentation, and general office administration. This position serves as a key point of contact for employees and candidates while supporting HR compliance, reporting, and special projects.

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Coordinate and execute employee onboarding activities, including preparing new hire paperwork, scheduling orientations, and ensuring completion of pre-employment requirements.
• Serve as a primary point of contact for new hires by providing guidance regarding company policies, procedures, benefits, and available resources.
• Assist with recruiting activities, including scheduling candidate interviews and coordinating communications with hiring managers and applicants.
• Facilitate and coordinate security clearance processing with security personnel and candidates, ensuring required documentation is completed accurately and timely.
• Create, update, organize, and maintain HR forms, templates, records, and documentation.
• Assist with HR audits, reporting, compliance activities, projects, and other administrative support functions as assigned.
• Assist with processing employee verification requests and responding to unemployment claims in a timely manner.
• Coordinate required HR mailings, including employee notifications, periodic correspondence, and mass communications.
• Administer and track employee programs such as Tuition Reimbursement and Employee Referral programs.
• Assist with maintaining and updating job descriptions and supporting salary survey activities, as needed.
• Serve as office administrator for facility-related items, office supplies, company business cards, and general administrative needs.
• Provide general customer service and support to employees, managers, and external contacts regarding HR-related inquiries.

Required education and experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field, with 2+ years of HR experience, including onboarding, HRIS, or related experience. Equivalent education and experience considered.

Preferred education and experience:

• Proficiency with ADP Workforce Now
• Government Contracting Experience 

Competencies:

• Proficiency with Microsoft Office applications and HRIS systems
• Strong organizational and time management skills
• Attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong verbal and written communication skills
• Customer service and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Problem-solving and critical thinking abilities
• Ability to work independently and collaboratively in a team environment
• Adaptability and flexibility in a fast-paced environment
• Knowledge of general Human Resources principles, practices, and employment processes
• Knowledge of onboarding, recruiting coordination, and employee recordkeeping practices
• Familiarity with HR compliance requirements and personnel documentation standards
• Ability to maintain accurate records and prepare reports
• Ability to communicate professionally with employees, candidates, managers, and external contacts
• Skilled in administrative support and office coordination functions

Additional eligibility requirements

Work authorization/security clearance requirements:

No Security Clearance required upon hire. Ability to obtain a security clearance, as required.

Other Duties:

Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility:

None

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Excellent listening skills are essential. The employee frequently is required to sit for extended periods, stand, walk, use hands to finger, handle or feel, and reach with hands and arms. Must be able to lift up to 20 lbs. 

Position Type/Expected Hours of Work:

The typical workday is eight hours in length, with a 5-day work week. Some flexibility in hours is allowed, with approval from the supervisor. Must be available during the core work hours as determined by your work location and supervisor and must account for the required number of hours in a pay period to maintain Full-time status.

Telework:

• This is an in-office position, exceptions at the discretion of the HR Director. 

Travel:

• Occasional travel to various CONUS locations may be required. 

Benefits and Additional Compensation:

KMS offers a competitive benefits packaging including medical, dental and vision insurances, flexible spending account, PTO, paid holidays, military leave, bereavement leave, 401k / retirement savings plan, professional development and tuition reimbursement, basic and voluntary life insurance / AD&D, short-term and long-term disability, voluntary AFLAC supplemental insurance products and employee assistance plan (EAP) program. Additionally, KMS offers employee referral bonuses and a discretionary annual bonus.

AAP/EEO Statement:

KMS Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

KMS Solutions is a drug free workplace.

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