Human Resources Coordinator

Mercy Home for Children, a non profit organization working with individuals with intellectual & developmental disabilities, is hiring for a HR Coordinator to join it's Human Resources Department in Brooklyn, NY.  This position will report to the HR Director and be responsible for the following full cycle recruitment and onboarding of new hires.

Conduct required background checks and employment verifications, as per OPWDD requirements.  Develop effective working relationships with placement agencies, colleges, technical schools, and job fairs.   Maintain effective working relationships with all levels of organizational management to ensure adequate coverage of staffing needs. Consults with management to identify and recommend the most qualified candidates. Represent the Agency by promoting and modeling the mission and core values of the Sisters of Mercy and Mercy Home.   

Essential Functions:   

• Maintain an atmosphere of confidentiality regarding records and agency matters. 
• Proactive and open to multiple ways of full cycle recruiting qualified staff for Mercy Home’s programs, including but not limited to advertising, hosting virtual job fairs,  attending external job fairs & searching online databases. 
• Upon receipt of job requisitions, ensure all information needed is complete and obtain authorized signatures.   
• Prepare applicant packets with job-related questionnaires, in advance, to ensure an adequate supply is maintained at all times. 
• Screen a high volume of candidates via the phone, virtual, and face-to-face interviews using various interviewing techniques and documentation. 
• Coordinate and track interviews, schedules, receptions, and presentations. 
• Develop systems for the timely hiring of new employees. 
• Refer applicant, submit appropriate documents to residences or administrative staff for an interview promptly, and inform hiring manager/director of correct procedures. 
• Prepare and request all background checks, business/personal references, and fingerprint forms with a follow-up to ensure all is complete, as per OPWDD regulations. 
• Update all OPWDD fingerprint statistical reports before filing clearance reports in Criminal Background Check manuals.  
• Conduct  new staff orientation for new hires, as well as communicate and explain the Agency’s policies and procedures to new and existing staff and ensure adherence to policies.     
• Ensure vacancy report is accurate and updated at all times, maintaining a hard copy at week's end. 
• Update databases and perform general typing and filing as it relates to Human Resources. 
• Working knowledge of Employment Law related to recruiting processes & union guidelines.
• Ensure compliance with the new hires and annual tuberculin testing and all required medical reporting. 
• Complete other assignments as requested by the Human Resources Director 

Other Functions:  

• Accurately maintain and manage HRIS. 
• Prepare and maintain reports as needed.  
• Maintain current knowledge of industry trends and legislative changes that impact employee benefits.  
• Demonstrate respect for all people.  
• All other duties as assigned. 

Requirements:  

Education:   

• BA/BS degree in Human Resources or similar field.   

Certification/ 

License: 

• Valid New York State Driver’s License preferred. 

Experience: 

• One year of recruiting experience is required, knowledge of OPWDD criminal background check is preferred.
• Ability to communicate effectively, both orally and in writing. 
• Demonstrated ability to establish effective and cooperative working relationships built on trust. 
• Excellent organizational and time management skills. 
• Comfortable making decisions independently. 
• Working knowledge of applicant tracking and HRIS systems. 
• Ability to manage a wide range of relationships with a variety of stakeholders. 
• Proficient in Microsoft Office. 
• Working knowledge of interview techniques and applicant screening methods. 
• Deep understanding of employment laws and regulations. 
• Familiar with a wide variety of sourcing avenues. 

Knowledge, Skills, and Abilities:  

• Knowledge of principles, practices, and practical application of human resources laws, rules, regulations, and policies relating to the hiring process.   
• Highly organized and able to handle multiple priorities. 
• Detail-oriented, multi-task capable, and able to work under pressure and meet deadlines. 
• Ability to write reports, business correspondence 
• Ability to use initiative and judgment within established guidelines. 
• Self-Starting and ability to work independently and with minimal supervision.   
• Ability to maintain confidential information and practice a high level of discretion.  
• Ability to work in a team environment.   
• Ability to work flexible hours including evenings and weekends.   
• Strong skills in both verbal and written communication.  Able to exchange information with other people concisely and accurately. 
• Excellent computer skills in a Microsoft Windows environment. Must include Excel and skills in database management and record keeping. 
• Evidence of the practice of a high level of confidentiality. 
• PC skills—Microsoft Office (Word, Excel, and Outlook).    

Physical Demands: 

• The physical demands described here are representative of those that are to be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.  Employee(s) in this position must have the ability to: 
• Sit and stand for extended periods. 
• Heavy phone work daily and during peak business times in the year. 
• Speak so that others may understand at normal levels and on the telephone.
• Walk, bend over, reach overhead, grasp, push, pull and move. 
• Lift and move items, equipment or otherwise weighing 30 lbs or more. 
• Work indoors in a standard, open space office environment and be in direct contact with other employees, individuals, and the public. 
• Enter data in the computer and operate standard office equipment.
• See and read a computer screen and written documents/correspondence.