Job Title: Human Resources Coordinator
Supervisor: Associate Director
Status: Part-Time (25 hours/week), Non-Exempt
Qualifications
- Desire to work with disenfranchised populations while supporting TEEG’s mission
- Bachelor’s degree in human resources management, related field or 5 years of similar work experience
- Proficiency in Microsoft Office software, knowledge of HRIS software(s)
- Strong written, oral, organizational, and conflict-resolution skills
- Ability to work independently and collaboratively with flexible hours and duties
- General knowledge of local and regional services and supports
- Clean record with State Police Bureau of Identification, Department of Children and Families and Department of Motor Vehicles
- Possesses a valid driver’s license, reliable transportation, and proof of registration and motor vehicle insurance
- Respect for persons without regard to age, race, color, national origin, ancestry, religion, sex, pregnancy, transgender status, gender identity or expression, sexual orientation, disability, genetic information, marital/civil union status, veteran status, uniformed servicemember status or socioeconomic status
Certifications
- Mandated Reporting
- Elder Abuse Identification & Mandated Reporting
- CPR & First Aid
- TEFAP Civil Rights
- Bloodborne Pathogens
- Mental Health First Aid for Adults
Physical/Mental Requirements & Working Conditions
- Frequent stationary work in an office setting to include keyboarding and/or handwriting
- Daily working hours may vary to meet client and agency needs, including occasional early morning, evening, and weekend requirements
- Occasional local travel in a personal or agency vehicle
- Occasional one-on-one interactions with staff, volunteers or clients who may exhibit an emotionally heightened or withdrawn state and/or with behavioral diagnoses that may require de-escalation, crisis prevention or intervention
- Frequent in person, virtual and/or telephonic oral communication and listening
- Ability to lift and/or move up to 30 pounds
Essential Functions
- Maintain strict confidentiality of client and agency data and records
- Maintain strong knowledge of all TEEG services and make inter-agency referrals as necessary
- Copying, faxing, emailing, scanning, and filing physical and/or electronic records
- Accurate and timely data entry and reporting in appropriate database(s) and/or to funders
- Attend meetings, supervision, trainings, and professional development opportunities as required
- Provide departmental and agency-wide assistance and/or coverage during high volume programs or colleague absences
- Comply with outlined policies, procedures and agency culture including representing TEEG positively at agency events and in all public venues
- Accurate and timely logging of monetary and/or in-kind donations directly received
Responsibilities
- Ensure agency is operating in compliance with internal policies, local, state and federal employment laws and regulations at all times; stay current on changing regulations and make notifications to staff of changes in a timely manner
- Assist leadership in optimizing employee engagement, development and retention through employee well-being; Oversee employee engagement opportunities and develop plan for wrap around system of support to staff
- Serve as reporting avenue for employee concerns, conflicts and grievances; develop corrective action plans as necessary
- Administer HRIS software, update records, requests, processes as needed to ensure staff accessibility and efficiency; administer hiring platform via HRIS, create new job postings, correspond with applicants, schedule interviews, send offer letters and administer onboarding processes as directed
- Compile and maintain up to date electronic personnel and confidential files for Staff, Mentors (paid and unpaid), Interns and Contracted Staff; perform background checks and gather personnel data as required
- Draft new and revise current job descriptions as needed; administer descriptions to staff, supervisors and leadership upon revision
- Prepare and submit credentialing applications for Therapeutic Support Staff to state credentialing service; Provide renewal documents to ensure compliance in a timely manner
- Administer employee benefit programs; meet with employees upon benefit eligibility to review plan benefits and/or complete benefit waiver; schedule benefit presentations with providers
- Assist Associate Director with completion of annual Worker’s Compensation payroll audit
- Serve as Chair of agency’s Safety Committee
- Carry out committee operations in compliance with state regulations, prepare for and participate in state inspections
- Schedule and carry out quarterly meetings, prepare agendas
- Ensure accurate and thorough minutes are recorded and distributed
- Develop and revise safety protocols and Emergency Action Plan; ensure compliance by all staff, provide safety trainings as necessary
- Draft and/or collect incident reports within 24 hours of incident, conduct investigations and notify insurers as necessary, maintain accurate files of reports
- File, process and/or respond to all worker’s compensation and unemployment claims in a timely manner
- Identify and plan quarterly professional development opportunities for full staff participation; develop individualized training programs for staff; ensure compliance of required trainings to meet programmatic requirements
- Ensure probationary and annual performance appraisals are conducted by supervisors; develop performance improvement plans as necessary
- Draft and distribute new and renewing offers of employment and Contracted Services Agreements as directed by leadership; Complete employment verifications requested by outside entities
- Revise Employee Handbook annually to ensure compliance with local, state and federal guidelines; administer to staff for acknowledgement upon revision
- Offboard employees as necessary, conduct exit interviews, collect agency property, develop transition plans, etc.
- Create, revise, and maintain current copies of internal agency forms, releases, requests, etc., distribute to staff and board of directors as necessary; Provide internal technical support to staff and board of directors as abilities allow and/or submit service tickets to IT contractor
- Maintain ongoing inventory of agency keys, bank cards and technology; assign to staff as directed, record assignments in HRIS
- Any other duties as assigned by Supervisor or Executive Director