Human Resources Coordinator

Summary Objective

The purpose of this position is to coordinate schedules, meetings, logistics and equipment for the Civil Service and Police Merit Boards, and civil service division activities. Recruit assessors for Fire, Police, & Corrections promotional exams and facilitates assessments.

This class works independently, under limited supervision, reporting major activities through periodic meetings.

ESSENTIAL FUNCTIONS
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Reviews project completion schedules and logistical issues and discusses with management timeframes, deadlines and cost.
• Researches information, collects data and maintains database records to track projects and to generate progress reports.
• Prepares status reports on projects, correspondence and documents and completes special projects.
• Coordinates the scheduling of board meeting including canvassing board members, contacting attorneys and securing locations and equipment.
• Screens proposed agenda items and determines appropriateness for addition to agenda and compliance to board rules.
• Coordinates scheduling and logistics for major promotional exams.
• Contacts and coordinates exam assessor scheduling and logistics.
• Transports and delivers documents and materials to board members, attorneys and others and transports supplies and equipment to exam locations.
• Sets up meeting and exam locations.
• Assists in personnel selection exam administration.
• Monitors division budget and expenditures.
• Processes open records requests by gathering and submitting requested information to the appropriate party.
• Provides customer service to job applicants.
• Coordinates schedules with other Metro departments and citizens who requests to address board members at meetings.
• Prepares agendas, addendums, and minutes for board meetings.
• Orders criminal record checks for other departments as part of the hiring process and relays results.
• Recruits assessors from the public safety departments of other municipalities for promotional exam assessments, while ensuring required demographics of assessors.
• Arranges travel and lodging arrangements for assessors.
• Negotiates and coordinates with outside vendors regarding the provisions of services related to exam assessors and board proceedings.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s Degree in Human Resource Management, Paralegal, Business or Public Administration or related discipline.
• Two (2) years of project planning, paralegal, administrative coordinator or administrative specialist experience or an equivalent combination of education, training and experience.

OTHER MINIMUM REQUIREMENTS

• Must provide one's own source of transportation.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.

PHYSICAL DEMANDS
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.
Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Test Weights
Training & Experience:  100%

Salary Plan/Grade:  NU/112

EQUAL OPPORTUNITY EMPLOYER

Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted.  Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score.  This also means that you should list your employment dates including the month and year (for example, 02/2021 to 08/2024) of employment.