Human Resources Coordinator

FLIPANY is a 501c (3) non-profit, community-based agency that serves to advance healthy equity through nutrition education, mentored physical activity programs and wellness initiatives. FLIPANY is proud to service the South Florida Community (Miami-Dade, Broward, and Palm Beach County).

FLIPANY is disrupting the way health and wellness support is offered to communities that have been historically underserved. We serve nutritious food, encourage healthy eating, and get people to move, but our work is so much more: We “sit at the table” with families and kids and work tirelessly to inspire them to transform their lives with healthy meals and consistent physical activity. Partners seek our support again and again because of our relentless drive to find out-of-the-box initiatives that will ensure equitable access to healthy living for everyone.

Position Overview:

The HR Coordinator plays a key role in supporting the full lifecycle of employees, independent contractors, and volunteers, with an emphasis on onboarding, compliance, and continuous process improvement. This position is instrumental in ensuring consistency across HR operations and in fostering a positive workplace culture. The HR Coordinator works proactively to support the development, implementation, and refinement of new HR initiatives from the ground up.

Minimum Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field
• One year of Human Resources department related experience required. Employment and selection experience preferred.
• Valid driver’s license.
• A comparable amount of training or experience may be substituted for the minimum qualifications

Knowledge, Skills, and Abilities:

• Knowledge of recruitment/selection principles and practices.
• Knowledge of personnel policies and procedures
• Ability to interpret and apply HR policies, procedures, and labor laws
• Strong analytical, research, and problem-solving skills
• Excellent interpersonal, verbal, and written communication skills
• Ability to work independently, take initiative, and see tasks through to completion
• High level of discretion and ability to maintain confidentiality
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams)
• Receptive to feedback and able to adjust work effectively

Job Responsibilities:

Onboarding & Offboarding

• Manage the end-to-end onboarding process for employees, independent contractors, and volunteers, ensuring accurate and up-to-date recruitment records
• Conduct new hire orientations to introduce team members to the organization, and ensure they have the tools and information needed to get started successfully
• Ensure all onboarding documents are accurately completed and properly filed in the digital HR system
• Assists in conducting E-Verifications for new hires in compliance with federal employment eligibility requirements
• Support offboarding activities by preparing termination letter, providing exit information, updating the HR system and ensuring timely deactivation of system and facility access

HR Administration & Compliance

• Maintain accurate and complete personnel files while ensuring compliance with confidentiality regulations regarding personnel information
• Coordinate the timely renewal of required background checks, certifications, documents and clearances
• Monitor performance review cycles and ensure timely completion of evaluations
• Support benefit enrollment and respond to employee benefit inquiries
• Respond to employment verifications and HR related inquiries

Payroll Support

• Assist in payroll preparation including timesheet verification, and submission of required documents
• Ensure timesheets comply with organizational time reporting policies and applicable labor regulations

Employee Support & Communication

• Act as a point of contact for employee queries and concerns
• Provide guidance on HR matters and escalate complex issues as needed
• Assist in coordinating HR related events, including Open Enrollment, Staff Retreats, and employee recognition activities

Training & Development Coordination

• Assist with scheduling and coordinating team member training sessions
• Maintain training records and track participation and completion

HR Projects & Process Improvement

• Assist with the development and improvement of HR processes and workflows
• Plan and manage HR projects, including timelines, milestones, and progress tracking
• Conduct research to support HR decision-making and policy development

Physical Requirements

Must have the use of sensory skills to effectively communicate and interact with other employees and the public using telephone and personal contact as normally defined by the ability to see, read, talk, sit, stand, hear, use hands to fingers, handle, feel or operate objects, and read and write English. Physical capability to effectively use and operate various items of office equipment, such as but not limited to a personal computer, calculator, copies and fax machines.
Work is predominantly indoors within a usually quiet to moderately noisy environment. A considerable amount of time is spent working/sitting in front of a computer.  Must be able to lift, carry, and/or push articles weighing up to 20 lbs.

The above job description describes the general nature and level of work to be performed; it is not meant to be an exhaustive list of all responsibilities, duties, and skills required for the position. FLIPANY reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description is not an employment contract, implied or otherwise. The employee relationship remains “at-will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

FLIPANY is a Drug Free Workplace and Equal Opportunity Employer