Human Resources Coordinator
Classification: Exempt
Reports to: Vice President of Human Resources
Date: February 2025
Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.
At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets. As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.
JOB DESCRIPTION
Summary/Objective
The HR Coordinator provides administrative support to the Vice President of Human Resources. The HR Coordinator coordinates activities, events, and job functions within the HR Department. This position will also assume responsibility, as needed, for special projects and specified routine clerical functions. This position works closely with all personnel, other administrative support personnel, and other program personnel to ensure appropriate communication.
Essential Functions
• Provide backup customer service/phone coverage.
• Support the VP of Human Resources with administrative tasks as assigned.
• Assist the VP of Human Resources with projects, meeting deadlines, coordinating activities, and taking on assignments as needed.
• Assist the VP of Human Resources with weekly, monthly, and annual reporting.
• Act as a critical resource for coordinating communication and activities within the department and externally to other programs and departments needing interaction or services from human resources.
• Help organize and schedule complex activities, including extensive conference calls, web-based meetings, training, and organizational events.
• Schedule, prepare agendas, and take meeting minutes as requested by the VP of Human Resources.
• Track the department’s strategic plan.
• Draft correspondence for the VP of Human Resources.
• Coordinate travel for the VP of Human Resources and other staff of the HR department.
• Provide support to the Recruiters as identified by the VP of Human Resources.
• Assist the HR team with completing Benefit Summary Statements.
• Manage the HR Calendar to ensure that reporting deadlines are met.
Competencies
• Effective communicator, both oral and written
• Able to effectively deal with diverse individuals and groups
• Able to organize/prioritize large volumes of information
• Able to function under pressure to meet tight deadlines
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values
Supervisory Responsibility
This position has no direct supervisory responsibilities but may serve as a coach and mentor for other
positions in the organization.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptops, photocopiers, and smartphones.
Physical Demands
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear. This job's specific vision abilities include close vision and adjusting focus. This would require lifting files, opening filing cabinets, and bending or stooping as necessary.
Position Type/Expected Hours of Work
This is full-time from 8:00 a.m. to 5 p.m.
Travel
Up to 25% of travel is expected for this position.
Required Education, Experience, or Eligibility Qualifications
• High School diploma or equivalent
• One-year experience in Administrative related work
• Proficient in Microsoft Suite
Preferred Education and Experience
• Associate degree
• Two years of experience in similar administrative or HR work
EEO Statement
Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.