Human Resources Coordinator

POSITION SUMMARY

The Human Resource Coordinator position will play a vital role in running the daily functions of the Human Resource (HR) department with key responsibilities including benefit administration, compliance with HR policies and regulations, talent acquisition, maintaining employee records, and administrative functions. The HR Coordinator will support the Director of HR and the HR Business Partner in employee engagement, organizational strategy, training and development, and employee relations. 

ESSENTIAL FUNCTIONS & RESPONSIBILITIES
  
Working under the direction of the Director of Human Resource, duties include, but are not limited to:

Benefit administration:

• Administer health and welfare plans, including enrollments, changes and terminations.
• Conduct benefits orientations and explain the benefit self-enrollment portal and benefit plans. 
• Administer leaves of absences and COBRA.
• Research and maintain staff wellness initiatives.
• Assist the Director of HR in obtaining statistics and information in renewal process of any health, life and retirement plans that benefit the company.

Compliance: 

• Maintain accurate and up-to-date human resource files, records, and documentation.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Review and respond to unemployment claims with appropriate documentation. Review monthly unemployment statements.
• Coordinate workers' compensation claims with third-party administrator. Follow up on claims. 
• Partner with managers on safety training and protocols.

Talent acquisition:

• Work with HR Business Partner on talent acquisition, including posting job vacancies, screening and interviewing candidates, perform pre- and post-hire functions. 
• Conduct and assist with new hire onboarding and new hire tours.

Administrative:

• Maintain museum’s HRIS and resources for staff.
• Serve as primary point of contact for the museum’s HR department. Perform customer service functions by answering employee requests and questions.
• Manage calendar for all staff meetings, prepare presentations, and present at meetings.
• Manage rewards and recognition programs.
• Assist with planning and execution of HR events such as benefits enrollment, organization-wide meetings, staff trainings, employee recognition events, holiday parties, retirement celebrations, etc.
• Serve as recording secretary for two HR-based board committees and manage committee schedules and administrative responsibilities.
• Manage departmental budget with the Director of HR.
• Other duties as assigned.

MINIMUM REQUIREMENT

• Associate’s degree in related field and two years of experience in human resources and/or benefits administration.
• SHRM-CP or PHR preferred.
• Understanding of HR principles, practices and procedures. Knowledge of employee benefits and applicable laws.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent attention to detail, organizational and time management skills.
• Proficiency in Microsoft Office Suite.