Human Resources Coordinator

FTE/Scheduled Weekly Hours:

PRIMARY FUNCTIONS
Completes business processes in Workday in appropriate employee records.  Provides direction and support to employees, managers and the human resources team on human resources processes and policies.  Conducts department tasks in relations to hiring, benefits enrollment and policies.  

ESSENTIAL DUTIES AND RESPONSIBILITIES
1.    Hiring and Onboarding:

• Coordinates portion of the hiring processes including transferring applications to managers, efficiently utilizing the application software (Workday), reviewing rehire status, scheduling occupational health appointments, ensuring pre-employment requirements are conducted and all process components are complete before hire within Joint Commission guidelines. 
• Schedules new employee onboarding meetings. 
• Finalizes onboarding documents and performs communication to ensure new employee records are complete including I-9, W-4, E-verify, parking information, IT access processing, etc.  
• Assists with recruiting efforts including but not limited to website listing updates, social media recruiting, radio interviews and career fairs.    Assists managers in hiring process.  Represents Waverly Health Center in a positive and professional manner.   
• Creates new and replacement employee security/ID badges.  Terminates access as requested.  

2.    Coordinates hiring and onboarding of contracted travel staff.   

• Works closely with leaders to ensure we have accurate positions posted and monitors rates and renewals.  
• Ensures onboarding files are compliant with policy requirements.  

3.    Maintains employee records in compliance with Federal and State laws, also Joint Commission standards.      Communicates record information to necessary parties.

• Processes primary source verifications of employee licensure, education, certification, etc.  
• Performs verification of employment as requested.  
• Compiles employee record information for Joint Commission, financial institutions, employment lawyers, Iowa Workforce Development, Iowa Civil Rights Commission, etc.

4.    Conducts administration of Human Resource Information Systems ensuring employment records and business processes are developed and working accurately and efficiently.  

• Verifies new employee’s information transfers from candidate application to employment profile in Workday. 
• Assists with establishing new processes.
• Communicates timely and professionally with all parties involved.

5.    Employee Relations:  

• Consults with managers and employees on employment matters, conducting thorough investigations to ensure full consideration is provided in compliance with State and Federal laws.  
• Works towards solutions and employee development.
• Provides direction to employees and managers on performance improvement and first level disciplinary process.  
• Conducts disciplinary action meetings.
• Documents and maintains employee performance management files.
• Consults on the 3-month, 4-month and annual performance appraisals with managers, as requested.
• Conducts exit interviews to collect valuable information for organizational improvement.  
• Assists employees with questions and finds solutions, demonstrating a high degree of customer service.  

6.    Benefits:

• Assists with administration of employee benefit plans: including premium deductions, enrollment changes, employee consultation, orientation, etc.  
• Serves as back up for FMLA and other leave processes.

MINIMUM QUALIFICATIONS
1.    Education, Experience, and Training

• Bachelor’s Degree preferred.
• Workday experience preferred.
• Must have previous experience in Human Resources functions and have high value for customer service.
• Ability to learn and navigate computer systems including Workday, online training modules, the employee timesheet and the performance appraisal system. Job specific systems are also required. Intermediate skills with Microsoft Excel required. 
• Must be able to read, speak, and write fluent English.

2.    Physical Requirements

• Sitting – Approximately 75% of shift.
• Standing – Approximately 10%.
• Walking –Must be able to move around hospital to visit managers and employees.  
• Lifting – Not a requirement.
• Twisting – Not a requirement.
• Bending – Infrequent.
• Squat/Kneel – Not a requirement.

WORK ENVIRONMENT
1.    May come in contact with hazardous chemicals or treatment modalities.
2.    The possibility exists of exposure to communicable disease due to working in a healthcare environment.
3.    Involvement in patient care may result in unavoidable work-related illnesses.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her manager.

Requirements are representative of the minimum levels of knowledge, skills, and/or abilities.  To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship with the Waverly Health Center.
 

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and responsibilities are essential job functions.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her manager.

Requirements are representative of the minimum levels of knowledge, skills, and/or abilities.  To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.  All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship with the Waverly Health Center.