Human Resources Coordinator

Reporting to the Assistant Director of Human Resources, the HR Coordinator provides administrative and operational support for the human resources department. These duties include but are not limited to employment, recruitment, onboarding, benefit enrollment, record-keeping, file maintenance, HRIS entry and more.  Providing first-line assistance to employees regarding general human resources matters. Completing special assignments and projects as required. This position is eligible to be hybrid.

Essential Functions:

• Ensures compliance with federal, state and institutional HR file requirements.
• Conduct recruitment and coordinate new hire onboarding sessions and processes new hire documentation, including I-9 employment eligibility verification and completion of required forms.
• Maintains employee records, ensuring completion and accuracy of personal information, job data, pay changes, organizational structure updates, and other key items.
• Performs recordkeeping tasks related to attendance including staffing changes, layoffs, resignations, terminations, and leaves of absence in accordance with established HR procedures.
• Assists with the set-up of HR information meetings such as open enrollment, new hire orientation, and meetings to announce or discuss changes in benefits plans or policy updates.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, and other compliance reviews.
• Reviews, tracks, and documents employee compliance with mandatory and non-mandatory training, continuing education, and professional development.
• Conducts and initiates background checks for new hires, and other employment categories, tracking results to ensure timely clearance.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex or sensitive matters to the Assistant Director, Human Resources as needed.
• Assist with administering health plans, including enrollments, changes and terminations.
• Assist with reviewing required documents in partnership with payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Monitors the HR and Talent email inboxes daily, responding to general inquiries regarding employment opportunities, employment verifications, policies and triaging messages to appropriate HR staff for solution.
• Performs other related duties as assigned.

• High school diploma or equivalent. Associate’s degree in human resources, business administration, or related field preferred.
• Ability to work independently and exercise independent judgment, while interacting collaboratively as part of a team.
• Ability to maintain a high level of confidentiality and discretion.
• Ability to manage multiple projects and to prioritize workload.
• Work is primarily sedentary, and computer based.
• Minimum Technology Skills: Microsoft Office Suite, web-based data management applications, applicant tracking software (Ellucian Colleague experience highly preferred).