Human Resources Coordinator

ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE NOTIFIED

The Human Resource Coordinator is responsible for providing support to the Human Resources department. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)

• Post employment opportunities on the company website, outside vendor resources, and lobby area.
• Check the HRIS for new applicants, review applicant qualifications, and refer qualified applicants to supervisors for further consideration.
• May assist supervisors with scheduling interviews for selected candidates.
• Assist employees with questions and concerns within the HRIS system. 
• Maintains and scans documentation into personnel records and files according to record retention guidelines.
• Enters and processes forms into the HRIS system; prepares employee files and packets and initiates IT requests.
• Answers incoming telephone calls, determine the need and purpose of callers, and forwards calls to appropriate personnel or department. 
• Impeccable customer service and social perceptiveness to include the ability to evaluate customer satisfaction and responsiveness and pivot service as needed.
• Communicates and uses people skills to interact with coworkers, supervisors, and the public to efficiently convey and exchange information in a positive and professional manner.
• Orders office supplies for the department.
• Must be able to occasionally work a flexible work schedule outside the normal business hours to include evenings and in some cases schedule changes on short notice.
• Utilizes office equipment to include copiers, scanners and printers creating historical data, backup, and retrieval of data.
• Must be able to work in a busy atmosphere, handle lobby traffic and inbound phone calls while quickly adjusting to a changing environment.
• Must maintain confidentiality at all times.
• Performs other clerical duties assigned to include filing, copying, and preparing files.
• Will coordinate the Travel Reduction Program and monthly drawings in accordance with Maricopa County directives. 
• Maintains a consistent record of acceptable attendance and punctuality according to policy guidelines.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES 
This job has no supervisory responsibilities.
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. 

EDUCATION and/or EXPERIENCE Sufficient Training and education to demonstrate possession of required knowledge, skills and qualifications are required.

• One-year certificate from college or technical school; or 
  • Two -years directly related experience and training; or an equivalent combination of education and experience is required.
• Must have experience with HRIS systems. 
  • Systems experience with Paycom highly preferred. 
• Must have solid working knowledge with Microsoft Office suite with an emphasis in Excel, Word, and Outlook. 
• Ability to communicate verbally and in writing creating, communicating, and conveying business information, and procedural manuals to employees, co-workers, and supervisors. Ability to provide same communications bilingually to our Spanish speaking employees is required. 

PHYSICAL DEMANDS
Work is conducted in a dynamic, fast-paced office setting with moderate level noise. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

The following are representative illustrations of requirements-sitting or standing for extended periods of time primarily in an office setting but at times in offsite locations to and from their assigned work area. On occasion, the individual may be required to lift up to 50 pounds independently and occasionally lift and/or move up to 100 pounds with assistance. 

Work involves walking, talking, hearing, using hands to handle, feel or operate objects and tools to include computers and office equipment. Vision abilities include close vision, peripheral vision, depth perception and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

The noise level in the work environment can be moderate.

Work is expected to be performed from an office setting.

Must have the ability to perform the essential job duties with or without reasonable accommodation. 
 

*NOTICE*

This position description in no way states or implies that the responsibilities and tasks are the only responsibilities and tasks to be performed by the employee occupying this position. They will be required to follow any other instructions and to perform any other job-related duties as required by their manager.
Requirements stated herein are minimum levels of knowledge, skills, and/or abilities to qualify for this position. To perform the duties and responsibilities of this position successfully, the incumbent will possess the abilities and aptitudes to perform each task proficiently. "Ability" means to possess and apply both knowledge and skill.

All employment decisions, including promotions, transfers, and others, are based on meeting all requirements herein and on organizational need, the employee's being in good standing (including lack of disciplinary actions), meeting all applicable performance standards and other nondiscriminatory criteria.

Must have the ability to perform the essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others.

THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT, IMPLIED OR OTHERWISE. WE MAINTAIN AN "AT WILL" EMPLOYMENT.