Human Resources Coordinator

FRENCHMAN’S CREEK

JOB DESCRIPTION

Job Title:        Human Resources Coordinator                 

Department:   Human Resources    

Reports To:    VP of Human Resources  

FLSA Status:  Non-Exempt 

SUMMARY: To provide lead responsibility to HR and department staff in processing a variety of personnel forms to hire, onboarding, benefits, promote, transfer and separate employees in the automated HR/Payroll system; to maintain the high integrity of the employee data and the automated HR processes; to maintain a variety of data in the HR/payroll system; and to perform a variety of technical tasks related to assigned area of responsibility. 

ESSENTIAL DUTIES AND RESPONSIBILITIES: not limited to the following 

• Consult with personnel liaisons, supervisors, and management regarding personnel actions and ensure adherence to contractual guidelines, policies, and procedures.
• Oversee employee records and assist departments in preparing personnel action documentation.
• Review documents for accuracy and completeness; identify and resolve missing information; verify calculations; obtain required approvals; and enter data into the HR system.
• Provide new employees with information regarding insurance, 401(k), and other employee benefits.
• Maintain accurate employee data, including personal information, position details, acting pay, service dates, and assignments.
• Assist the HR team with research initiatives and special projects.
• Support the HR Manager and HR Generalist with administrative tasks, including coordination of onboarding for all staff.
• Ensure the monthly terminated employee list is distributed to the Security and IT department.
• Maintain SOPs for HR system functions.
• Maintain working knowledge of HR systems to retrieve reports and provide data to management as requested.
• Prepare reports as required.
• Prepare employee communications including weekly newsletter, digital bulletin boards, and Frenchman’s Creek app. 
• Assist with employee relations initiatives and employee recognition events.
• Perform clerical duties including filing, scanning, photocopying, and other administrative tasks as assigned.

SUPERVISORY RESPONSIBILITIES: 

Receives direction from the VP Human Resources and Human Resources Manager. No other supervisory duties apply.

REQUIRED SKILLS / ABILITIES: 

• Excellent verbal and written communication skills.  Ability to write reports, business correspondence, and procedure manuals.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent; Associate’s degree or some related college coursework preferred.
• At least two years’ related experience required. 
• SHRM-CP credential preferred. 

LANGUAGE SKILLS:

Fluency in Spanish and/or Creole a plus.

MATHEMATICAL SKILLS:

Ability to work with basic mathematical concepts.

REASONING ABILITY:

Analyze problems, identify alternative solutions, project consequences of proposed actions, recommend best options and implement approved solutions in support of goals. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable 

accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand and walk.   The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this environment is usually moderate.

SAFETY:

Safety must be embraced by all employees.  We always need to work safely and assist others to work safely by following departmental and company safety procedures.