Human Resources Coordinator

THE ANNEX GROUP’S MISSION STATEMENT

To create a positive impact with the people who live, work and are involved in our communities.

The Annex Group is seeking qualified individuals searching for careers not jobs and can operate with a team-first approach. If you are someone who wants to assist in our mission and make an impact, join our team. 

POSITION OVERVIEW:

The Human Resources Coordinator facilitates a wide range of HR processes with a focus on talent acquisition, maintenance of employee records and administrative support to the HR department. The ideal candidate will have basic knowledge of Talent Acquisition, Human Resources and general administrative responsibilities.

ESSENTIAL FUNCTIONS:

Include but are not necessarily limited to the following:

Talent Acquisition and Onboarding 

• Assisting with the identification, selection, and interviewing of candidates.
• Supporting the administrative part of the new hire process (screening, offer letters, updating of HR systems).
• Assist with new hire onboarding and orientation.
• Administer pre-employment checks and monitor progress.
• Assisting scheduling and conducting initial phone interviews as needed.

Administrative tasks 

• Assist HR Generalist with daily administrative tasks.
• Answering internal and external HR-related queries and requests.
• Process employee change of status forms.
• Maintaining and updating employee records (in HRIS)
• Monitor HR Department annual compliance and benefit events.

Reporting and recommending

• Conducting audits of HR programs such as payroll, benefits, etc.
• Recommending possible actions to improve existing processes.
• Participating in HR Department meetings involving department development and initiatives. 
• Perform other related duties as assigned.

QUALIFICATION REQUIREMENTS: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• At least one year of human resource or talent acquisition experience preferred.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent walking, standing, sitting within the work area.
• Must be able to access and navigate each department at the organization’s facilities.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work environment is that of a fast-paced office with minimal to high noise levels.
• This position requires working independently as well as part of a team.
• This position requires verbal and face-to-face contact with others daily.
• Frequent use of a computer is necessary as well as all general office equipment.
• The position requires employee information be maintained appropriately confidential.