Human Resources Coordinator

Pine Tree Legal Assistance

Human Resources Coordinator

Location: Augusta; Hybrid remote

Pine Tree Legal Assistance is seeking a detail-oriented Human Resources Coordinator to join our mission-based organization! Founded in 1966, PTLA is Maine’s oldest and largest civil legal aid provider offering advice, education, and free representation in civil legal matters affecting low-income individuals, such as evictions, housing discrimination, public benefits, consumer credit, domestic violence, and legal issues affecting indigenous peoples, veterans, and farmworkers.

The Human Resources Coordinator is responsible for duties related to personnel records management and benefits administration. This individual works under the supervision of the Director of Finance and Human Resources and works closely with members of the finance team, particularly with respect to payroll details and benefits-related invoicing and tracking. The HR Coordinator functions as a key member of the Administrative Office of Pine Tree Legal Assistance and provides ongoing insight and support to other members of the Administrative Office as needed. All work must be done in compliance with employment rules and policies, the PTLA Fiscal Manual and relevant audit and financial policies and guidelines, and ERISA regulations. Most of the job functions are subject to strict deadlines.

ESSENTIAL JOB FUNCTIONS:

The HR Coordinator supports the Director of Finance & HR and the Executive Director in the human resources tasks required by the program.

The HR Coordinator will be responsible for:

• Maintaining up-do-date employment records in the HRIS systems and personnel files;
• Providing responsive, thorough, and appropriate Human Resources support to staff,
• Assisting with compliance requirements by consistently and accurately maintaining records in accordance with applicable rules and systems;
• Acting as an administrator for Pine Tree’s retirement plan;
• Assisting Finance/HR Director and hiring managers with hiring and onboarding;
• Maintaining up to date benefits administration, including employee enrollments and changes;
• Assisting with updating and maintaining employee policies; and
• Assisting the Finance/HR Director in the implementation and maintenance of personnel management systems and processes.

QUALIFICATIONS:

Applicants should demonstrate the following:

• Positive approach to the work;
• Strong attention to detail and accuracy;
• Excellent communication skills (oral and written);
• Demonstrated record of high quality and responsive support skills;
• Capacity to work collegially and effectively with staff throughout the program;
• Organized, able to prioritize work, able to multi-task and handle multiple responsibilities;
• Desire to contribute to and maintain Pine Tree’s high standards for excellence;
• Commitment to the program’s mission and core values;
• Strong computer proficiency in MS Office (including Word, Excel, and Outlook, with intermediate to advanced Excel skills), Adobe Acrobat Pro, and the ability to learn and use HRIS platforms;
• Strong and demonstrated organizational skills;
• Appropriate judgment in addressing and resolving sensitive and/or confidential HR issues;
• Experience with benefits administration; and
• Ability to create and maintain necessary systems to support work and work deliverables in a timely manner.

Applicant should have a Bachelor's Degree and/or equivalent prior experience in human resources. Experience in a non-profit environment preferred. Experience with Bamboo HRIS and Employee Navigator is a plus.

This position reports to the Director of Finance and Human Resources. Applicant must reside in, or be willing to relocate to, the state of Maine. This is a non-exempt position under the Fair Labor Standards Act.

Compensation and Benefits

The salary range for PTLA paralegals and other non-exempt staff is currently $53,915 - $75,915 depending on relevant experience.

In addition, PTLA is proud to offer the following:

Employer-paid health insurance with a generous HRA contribution, generous health insurance opt-out benefit, employer-paid dental insurance, employer-paid life and disability insurance, and an annual contribution to a 403(b)-retirement plan. Other voluntary options include vision and expanded life insurance. Staff enjoy 12 paid holidays, paid parental leave, generous vacation, floating holidays, and sick leave.

Pine Tree Legal Assistance is an Equal Opportunity Employer. We are committed to employing and supporting individuals who are passionate about social justice and have relevant work experience, regardless of their race, color, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, physical or mental disability, religion, familial status or experience with poverty, receipt of public assistance, or homelessness.