Human Resources Coordinator (Part-Time)
Summary of Position
The Human Resources Coordinator is a part-time, on-site/remote (Truckee) position responsible for supporting the day-to-day human resources operations of the Humane Society of Truckee-Tahoe. This role supports approximately 40 employees across multiple locations. The HR Coordinator ensures compliance with employment laws, supports employees throughout the employment lifecycle, and helps foster a positive, mission-driven workplace culture.
Duties and Responsibilities
- Coordinate employee onboarding and offboarding, including offer letters, new hire paperwork, orientations, and exit processes.
- Maintain accurate, confidential personnel files and HR records.
- Serve as a point of contact for employee questions related to policies, benefits, payroll documentation, and general HR matters.
- Support employees by addressing workplace concerns and fostering a respectful, inclusive environment.
- Facilitate resolution of employee issues through listening, investigation, and collaboration.
- Promote open communication and trust between employees and management.
- Support employee relations processes, including documentation and coordination with leadership.
- Assist with recruitment efforts, including job postings, interview scheduling, reference checks, and hiring documentation.
- Assist with benefits administration, including enrollments, changes, and open enrollment support.
- Support compliance with federal, state, and local employment laws and regulations.
- Assist with workers’ compensation claims, incident reporting, and required labor postings.
- Support compliance requirements related to municipal contracts as they pertain to staffing.
- Maintain HR policies, procedures, and employee handbook updates as needed.
- Foster a positive, inclusive, and collaborative workplace culture aligned with HSTT’s mission.
- Other duties as assigned.
Qualifications
- Bachelor’s degree in human resources, business administration, or a related field, or equivalent practical experience.
- 3–5 years of progressive HR experience (nonprofit experience strongly preferred).
- Demonstrated experience handling employee relations, including workplace concerns and complaint resolution.
- Strong knowledge of California employment laws and HR best practices (FLSA, ADA, FMLA, EEO, harassment prevention).
- Experience with recruiting, onboarding, performance management, and employee documentation.
- Excellent interpersonal, communication, and conflict-resolution skills.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Strong organizational skills with the ability to manage multiple priorities.
- High emotional intelligence and the ability to work effectively in a mission-driven, emotionally demanding environment.
- Demonstrated commitment to HSTT’s mission and values.
- Ability to balance compassion for employees with organizational accountability and compliance.
Physical Requirements (must be able to)
- Ability to sit, stand, and walk for extended periods during the workday.
- Ability to work primarily in an office environment, with occasional presence in shelter, clinic, or animal care areas.
- Ability to use a computer, phone, and other standard office equipment for extended periods.
- Ability to communicate effectively in person, by phone, and in writing.
- Ability to occasionally lift and carry up to 15–25 pounds (e.g., files, office supplies, materials for trainings or meetings).
- Ability to navigate stairs, hallways, and multiple work areas as needed.
- Ability to tolerate occasional exposure to animal-related environments, including noise, odors, and allergens.
As a valued member of the HSTT family, you’ll receive a benefits package that may include:
- Paid sick leave and holidays.
- Free or low-cost veterinary medical care for owned pets (within the limits of the services we offer)
- Access to wellness and staff engagement opportunities.
- Free office snacks.
COMPENSATION: Hourly, $35-$40/hour depending on experience
POSITION: Part-Time (approximately 20–25 hours per week) with opportunity to increase
LOCATION: Truckee Animal Shelter – Truckee, CA/Remote
REPORTS TO: Chief Executive Officer