Human Resources Coordinator

JOB OVERVIEW: The HR Coordinator supports human resource functions across all departments, including recruitment, retention, and administrative tasks, while serving as a direct liaison for team member. This role is responsible for resolving benefits-related issues, promoting positive employee relations, and ensuring HR policies are clearly communicated and consistently applied in compliance with federal and state regulations. The HR Coordinator also provides essential administrative support, including maintaining records, managing files, and performing data entry in the HRIS system.

KEY RESPONSIBILITIES: 

• Coordinate and support recruitment activities, including job postings, interview scheduling, and candidate communication.
• Assist with employee onboarding and offboarding processes to ensure a smooth transition for new hires and departing team members.
• Serve as a point of contact for employee inquiries and act as a liaison between team member and HR leadership.
• Support retention efforts by helping implement engagement initiatives and employee recognition programs.
• Maintain accurate and up-to-date employee records, electronically, in compliance with company policies and legal requirements.
• Perform regular data entry and updates in the HRIS (Human Resource Information System).
• Ensure proper documentation and communication of HR policies and procedures in line with federal and state regulations.
• Assist in resolving benefit-related issues and supporting employees with enrollment.
• Support compliance initiatives by preparing reports, auditing files, and assisting with policy implementation.
• Provide general administrative support to the HR team, including scheduling meetings, preparing materials, and organizing HR documentation.
• Conduct periodic site visits to provide in-person HR support, build relationships, and ensure alignment with HR practices.
• Assist employees with HR system log-ons, navigation, and troubleshooting related to HRIS or benefits portals.

MINIMUM WORK EXPERIENCE:

• 1–3 years of experience in human resources, administrative support, or a related role.
• Experience working with HR systems (e.g., HRIS, applicant tracking systems) and handling confidential information.

PREFERRED EDUCATION:

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

SPECIFIC KNOWLEDGE & SKILLS:  

• Solid understanding of HR practices, policies, and employment laws (federal and state).
• Familiarity with benefits programs and open enrollment processes.
• Strong organizational skills with excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and HRIS platforms.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent communication and interpersonal skills; able to interact effectively with all levels of team member.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.

PHYSICAL EFFORT:  

Work is physically strenuous and team members are required to lift heavy packages up to 50 pounds. Work may require excessive bending or stooping. Team members may be required to climb ladders, use hand tools, and/or use heavy machinery (e.g., forklift, etc.). The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Light duty options may be available.  

PortCity is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.