Cheltenham Township is seeking a Human Resources Coordinator.  This full-time position is available immediately.  The Township offers a competitive salary and a robust benefits package.  The job description is listed below.

JOB SUMMARY:

The Human Resources Coordinator is responsible for assisting with various aspects of human resources administration including hiring, onboarding, HRIS management, maintaining employee and worker's compensation files, processing claims, processing applications for retirement, assisting with benefit management, liaising with employees and retirees, and serving as a backup for payroll processing. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to work effectively in a fast-paced environment.

ESSENTIAL DUTIES & RESPONSIBLITIES:

1. Hiring and onboarding for all positions in the Township
   • Assist with recruitment efforts, including posting job openings, reviewing resumes, scheduling phone screens and interviews, partaking in interviews, and extending employment offers
   • Work with the hiring manager to ensure alignment on position requirements and recruitment plan.
   • Follows hiring practices in accordance with local, state, and federal laws as well as Civil Service guidelines and Collective Bargaining Agreement (if applicable).
   • Checking references prior to extending offers
   • Coordinate the onboarding process for new hires, making sure all new hire paperwork is completed timely and background checks other pre-employment requirements are completed.
2. Maintains accurate and up-to-date human resource files, including personnel records and workers compensation files, ensuring compliance with regulations and Township policies
3. Maintain HRIS system, including employee data and transactions.
4. Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the Director of Human Resources.
5. Assists with post-retirement questions and duties related to benefits and questions, referring complex questions to the Benefits and Payroll Specialist or Director of Human Resources.
6. Process retirement applications along with providing support to employees with retirement questions.  Perform banking functions with the banks where the Township’s retirement accounts are based.  Interact with the pension actuary to process retirement applications and other forms.   
7. Performs periodic audits of Human Resources files, I-9’s, and Background clearances to ensure that all required documents are collected and filed appropriately.
8. Processes invoices for payment related to the Human Resources department.
9. Provides clerical support to the Director of Human Resources.
10. Serves as a backup to for payroll.
11. Assists the Director of Human Resources with planning and execution of special events such as benefits enrollment, employee recognition events, holiday parties, etc.
12. Attends monthly Safety Committee meetings and evening meeting as required, take minutes, transcribe, prepare, finalize and distribute minutes and agendas.
13. Supervises receptionists and provides back up, as needed.
14. Performs all other duties as assigned.

QUALIFICATIONS:

• Must have a bachelor’s Degree in HR or equivalent HR education and HR experience.
• 2 years of local government or non-profit experience preferred.
• Minimum of 2 years of experience in human resources
• Proficiency in HR systems and MS Suite.
• Experience working with unions a plus.
• Must be detail oriented.
• Excellent Communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills.
• Knowledge of employment laws.
• Experience working with or familiarity with Civil Service processes a plus
• Hold a valid PA Drivers license.
• Able to work night meetings approximately 3-4 times a month

PHYSICAL DEMANDS:

• Work the full-time hours of the position: 8:00 a.m. to 4:30 p.m.; Monday-Friday
• Able to work night meetings, as required
• Walk, Sit, Stand, Bend, Kneel, Stoop; Push, Pull, Lift, Carry up to 20 lbs.
• Possess visual acuity
• Possess hearing acuity
• Must understand and comply with organization safety policy and procedures

Position Reports to: Director of Human Resources

Department: Human Resources

Position Probation Period: 1 Year

Position Salary: $65,000 to $75,000

This position offers an exciting opportunity to contribute to the success of our organization by supporting the HR team in various areas of human resources administration. If you are a self-motivated and dedicated individual with a passion for HR, we encourage you to apply.

Cheltenham Township recognizes that diversity and inclusion are critical to our success and seeks to recruit the most talented people from a diverse candidate pool. We are committed to providing equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law.