Position Summary:
The role serves a dual role. This position provides Administrative Support (entering data pertaining to new hires, current employees, compliance, performance evaluation notifications, etc.) and Database Management. This role also provides support in the areas of records management, HR administrative tasks, employee offboarding, and a variety of HR initiatives.
Duties and Responsibilities:
Payroll Administrative Functions:
- Process and enter all changes to current employees during the life cycle or employment, including but not limited to, Job , salary, cost center, supervisor, full-time & part-time status, pay range, schedule, and separation of employment, including off-boarding information into HRlS, Repticon time and attendance systems.
- Work closely with the Fiscal Department and enter employee data and all other applicable information, ensuring timely input into the HRIS System.
- Enter/update and track for new hires and current employees: Driver’s Licenses (and personal auto insurance and personal vehicle registration), if applicable. Professional Licenses: Nurses, Physicians, Social Workers, Psychologists, Psychiatrists; Certifications: CPS, CADC, Medical Technologist, and all other certifications.
- Performance Management. Maintain accurate review dates for Introductory period and annual reviews in HRiS system:
- Schedule alerts via ADP to notify Managers of new hires’ 90-day introductory period and annual reviews - Enters performance rating into HRIS system. Knowledgeable of all policies and procedures.
- Backup for HRIS Administrator on entering all new hire/onboarding information into HRIS/Repllcon time and attendance systems.
- Run a variety of simple to complex reports in both ADP and Repbcon as requested to support organizational needs within established deadlines.
- Performance Management. Run reports to identify outstanding introductory and annual review dates. Follow-up With managers to complete reviews. Provide data for DCL and other government surveys, Workforce Demographics, and Check 123,
- Design reports and provide analytics to answer relevant business questions and communicate key HR metrics to leadership in an easy-to-understand format. Generate and maintain standardized real-lime dashboards displaying key metrics and insights for HR and leadership in a visually appealing manner. Backup for HRIS Administrator on running of all required reports.
Human Resources Functions:
- Prepares correspondence for signature regarding promotional and position job title, hours, department code and salary) changes and demotion.
- Reviews position change form for completion and submits to the appropriate personnel for processing.
- Prepares correspondence as applicable and mailing distributions to employees.
- Assists with the oft-boarding process, including preparing and sending separation or employment email notifications, preparing correspondence accepting resignations, tuition reimbursement repayment, and assisting with the equipment return process.
- Prepares 1-9 B-Verify Forms and Offer letters.
- Other duties and projects as assigned.
- Duties and responsibilities may change based on the needs of the Department
Skills Required:
Proven understanding of HR practices and principles; self-starter and proactive; ability to maintain confidentiality and use discretion, where necessary; must be highly organized and able to prioritize; excellent written and verbs; communication skills; attention to detail and solutions-oriented; proven ability to establish credibility and strong working relationships.
Education and Experience:
Must possess at least three (3) years of experience In an HR Department and a minimum of an Associate’s degree. Experience with AlP. ADPIWDrRFOrCSNOW. Proficient with Microsoft Office Suite (Word, Excel and PowerPoint) software. Knowledge of HR practices and HR data systems.
Essential Functions:
Must have the ability to physically perform the duties and be able to work in the environmental conditions required of this position.
Physical Demands:
Ability to perform the duties and to work in the environmental conditions required, such as maneuvering in office space, reaching file cabinets, fax and copier machines, when necessary. Must be able to sit for up to two (2) hours looking at a computer monitor and using a keyboard and mouse; performing data entry functions. Able to travel to other work locations, as needed. Background Check Required:
Equal Opportunity Employment:
PMHCC. Inc. Is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status, or any other characteristic protected by law.
Americans with Disabilities Act
Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case by case basis In accordance with the law