Human Resources Generalist

POSITION SUMMARY: Perform a variety of routine and complex human resources duties in onboarding, fmla administration, ADA accommodation coordination, workers’ compensation claims management, employee relations, benefit administration, compliance, and employment records management. This position serves as a a key resource to employees and leadership by providing guidance on HR processes, maintaining accurate documentation, and supporting compliance with applicable laws, regulations, and organizational procedures.

CORE COMPETENCIES: Interviewing Skills, Team Building, Emotional Intelligence, Time Management, Adaptable, Problem Solving, Effective Communication, Data Analysis, Software Proficiency, Critical Thinking.

ESSENTIAL JOB FUNCTIONS:

• Coordinate and administer onboarding processes for newly hired employees, including new hire paperwork, pre-employment requirements, background checks, Level II fingerprinting, MVR checks, drug screening, orientation support, and other HR onboarding
• Administer benefits programs by monitoring employee eligibility, processing enrollments and changes, and providing guidance to employees regarding benefits options and related procedures.
• Administer and track leave of absence requests, including Family and Medical Leave Act (FMLA) requests, by preparing required notices and documentation, monitoring timelines, maintaining records, and communicating with employees and management throughout the leave process.
• Process and track requests for reasonable accommodation under the Americans with Disabilities Act Amendments Act (ADAAA), including preparing required documentation, maintaining records, facilitating the interactive process, and coordinating with management regarding accommodation implementation.
• Analyze, prepare, process, and monitor workers’ compensation claims and other organizational insurance claims, including general liability, student accidents; maintain related claim files, documentation, and tracking systems.
• Support return-to-work efforts by coordinating communication, documentation, and follow-up related to workers’ compensation, medical restrictions, and other leave or accommodation matters.
• Provide guidance and day-to-day HR support to employees, supervisors, managers, and directors on employee relations matters and a broad range of human resources topics, including onboarding, leave administration, accommodations, benefits, and policy interpretation.
• Maintain OSHA logs, unemployment claims processing, and other compliance-related documentation and reporting responsibilities as assigned.
• Assist with maintenance of personnel files electronically and/or paper format in accordance with organizational requirements and applicable recordkeeping mandates.
• Develop and facilitate training and informational sessions for employees and/or leadership on human resources related topics, policies, and procedures.
• Support recruitment and selection activities as needed, including posting positions, applicant screening, coordinating pre-employment processes, partnering with leadership on hiring activities and any other recruitment related activities and processes.
• Assist in the development, implementation, and continuous improvement of HR policies, procedures, forms, workflows, and employee support processes.
• Manage current HRIS system and process any employee change requests. Prepares reports as required.
• Exercise independent judgment in applying organizational policies and procedures and relevant federal and state employment laws and regulations.
• Handle confidential, sensitive, and non-routine human resources information with discretion and professionalism.

NON-ESSENTIAL/SECONDARY FUNCTIONS:

Performs any additional duties as directed or assigned by HR Director, designee, or Executive Officer. This description is intended to convey information essential to understanding the scope of the position and is not intended to be an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with the position. Travel is required.

JOB STANDARDS:

Education: AA Degree in Business or Human Resources required. BA or BS Degree in Business or Human Resources preferred. PHR or CP certification preferred.

Experience: A minimum of three years’ experience in an HR role within an HR Department.  Experience working for a large multi-location employer with 300 or more employees preferred.

Licenses & Certifications: Must have valid Florida driver license and be insurable under the company's current carrier. Subject to federal, state and local legal requirements/background checks/clearance for working with vulnerable populations.

CRITICAL SKILLS, ABILITIES, & EXPERTISE:

Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position.  Talking, standing, sitting, squatting, kneeling, use of fingers, arms, hands, legs, walking, stretching/reaching, handling, grasping, climbing, bending at the waist, turning, balancing, pushing, pulling, use of depth perception, carrying and lifting (up to 65 lbs.), and driving is constant.  Good eyesight (correctable) and hearing (correctable) are essential.

Equipment: Personal computer, calculator, telephone, related office and instructional equipment and vehicle.

Skills & Expertise: Ability to work with limited direction. Knowledge of organizational methods. Skills in completing work with a high degree of accuracy. Skill in developing policies, procedures and/or systems for implementing programmatic functions. Ability to evaluate programs and situations and make decisions for improvement. Ability to effectively communicate orally and in writing. Ability to establish effective working relationships with people, including leaders and subordinates. Knowledge of effective supervisory skills and methods. Ability to analyze and interpret data. Ability to use and operate a personal computer. Skills in public speaking. Experience using various database software systems. Must have knowledge of current Federal and State laws governing Employment laws, HIPAA, FMLA, FLSA, ADA, ADAA, etc.

ENVIRONMENTAL JOB FACTORS:

Job Location: Primary location is the Hernando or Volusia Administration Offices. Frequent travel required to other counties within service region.

Work Environment: Working alone and with others is constant. Working in heat, cold, dust, or wet conditions are occasional.