Position Summary:
This position is responsible for managing the daily functions of the Human Resources (HR) department including recruiting, training, compensation, benefits, and employee relations. HR Generalist enforces company policies and practices. This position will require a hands-on approach and the ability to embrace and promote the company culture. HR Generalist reports to the Controller (Director of HR).
Talent Management & Recruitment:
- Coordinate full-cycle recruitment with a focus on clinical, administrative, and grant-funded roles
- Responsible for payroll administration with ADP and preparing payroll journal entries in the agency’s accounting system with the Finance department
- Partner with hiring managers to develop job descriptions and interview processes that align with program goals
- Manage onboarding to support compliance with grant standards
- Conducts applicants' references and performs background checks required by the agency.
- Implement company’s employee handbook, policies and procedures
- Maintain recordkeeping company and employee HR personnel files
- Assist with performance review cycles and broader employee development efforts
- Other duties as assigned to support the HR daily function and Finance department
Compliance & Employee Relations:
- Ensure HR practices are consistent with employment law, grantor expectations, and internal policies
- Maintain HR documentation for audits, including grants Ryan White and 340B program personnel records
- Support staff training on compliance issues related to HIPAA, cultural competency, and grant-funded initiatives
Benefits & Payroll Support:
- Liaise with payroll providers and benefits administrators
- Address employee questions on benefits, leave policies, and workplace accommodations
- Administer employee lifecycle changes and documentation through HRIS systems
- Process Bi-weekly payroll in ADP, including audits and adjustments
Culture & Engagement:
- Foster a values-driven culture in a multidisciplinary, community-focused clinical environment
- Assist with the development of employee engagement initiatives that reflect the mission of HIV care and equitable access
- Support diversity, equity, and inclusion goals across the organization
Qualifications & Skills:
- Strong communication and leadership skills
- Familiarity with HRSA, Ryan White HIV/AIDS Program requirements, and 340B compliance preferred
- Strong knowledge of HR principles, employment law, and compliance
- Strong interpersonal, organizational, and analytical skills
- Proven computer skills, including experience using Excel
- Able to work with minimal supervision, with initiative and good judgment
- Efficient and attention to details
- Sensitive, compassionate, and positive; good relationship skills
- Ability to handle confidential information with discretion
Education, Licensure & Experience:
- Bachelor’s degree in Human Resources, Business Administration, or related field
- 3+ years of HR experience, ideally in nonprofit healthcare or grant-funded environments
- SHRM-CP or PHR certification, preferred but not required
- Reliable transportation with a valid license
Work Schedule:
- Regular schedule Monday to Friday 8AM - 4:30PM
Work Location:
Benefits:
- Employer matching 401(k) retirement plan
- Affordable health insurance
- Dental and vision insurance
- Disability insurance
- Life insurance & AD&D
- Employee assistance program
- PTO and Holidays
Requirements:
- Must maintain a valid driver’s license and current automobile insurance coverage, be able to travel as needed, and be able to meet on a consistent basis the driving record requirements of the Company’s auto insurance carrier if you drive company owned vehicle or your personal vehicle during company business.
Work Environment and Physical Demands:
The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job in a traditional indoor office, the team member is exposed to a medical office environment having direct/indirect contact with patients and clients. Team member is also exposed to a social service work environment. Some job duties may include travel and outdoor environment. Physical demands refer to the level and duration of physical exertion generally required to perform tasks in support of job functions, for example - sitting, keyboarding, walking, lifting, carrying, reaching, pushing, pulling, bending, stooping, twisting, turning, climbing step stools, and standing for periods of time. Must be able to lift and maneuver a minimum of 15 pounds using proper safe lifting techniques.