Human Resources Generalist

SUMMARY 

Performs recruitment, onboarding, hiring, disciplinary, investigations, evaluations, coaching, training, and administrative duties for senior management. Performs duties of a highly confidential nature. This is a salaried, 40 hour a week position working at 19 Bellemeade Avenue, Smithtown NY 11787. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

ESSENTIAL FUNCTIONS 

• Commit to Strategics' Vision, Mission, Values, Key Success Approaches,  

• Supervise the day-to-day human resources operations of entire company 

• Manage hiring team for mass hires including hiring/selection, scheduling, payroll, training, coaching, development, and support 

• Manage temporary associates and tasks assigned 

• Build, improve and maintain effective relationships with client, employees, and vendors such as employment related search engines 

• Coordinate necessary support services with account managers to effectively manage client site to meet or exceed financial and operational goals and provide quality customer service 

• Run weekly compliance checks for I-9, training, job boards, on boarding 

Reports / Administrative 

Provide administrative support, to include: 

• Type correspondence, to include word processing/typing of letters, memos, forms, policies, and procedures (includes handling of confidential information). 

• When an employee is terminated create a termination letter for the terminated employee and address an envelope. Sample letters are located on server under Post Orders/Templates > Termination Letter. 

• Maintain secure files to protect confidential information. 

• Work independently and within a team on special and nonrecurring and ongoing projects. 

• Create and oversee Social Media postings and announcements about the company. 

• Oversee and manage the company’s Employment Program. 

• Manage all general liability suits and documentation. 

• Communicate and manage documentation for all employees and clients with:  

  • Board of Human Rights  

  • Department of Labor 

  • Disability 

  • FMLA and PFL 

Paycom – On Boarding / Posting Job Positions  

• Perform new hire onboarding through Company human resources platform Paycom. Ensures efficient hire and completion of Paycom applicant to include admin approval of application, approval of pending admin review status, review, troubleshooting and approval of E-Verify status, I-9 verification and WOTC and background check if applicable. Ensures all applicants’ drivers licenses, security guard identifications/licenses, retired/active police identifications and social security cards and any other credentials are uploaded into the Paycom system under the applicant. 

• Oversee and implement the Company Progressive Disciplinary Action Program 

• Talent Acquisition 

• E-Learning 

• In cases such as Alabama, New York, New Jersey, Georgia, Maryland, and Pennsylvania that require additional state specific licensing paperwork direct the applicant to go our website human resource page and complete step 2 and then upon notification of completed step 2 upload the document to their applicant file. 

• When requested assist with collection of Government required paperwork such as 139s or clearance packages. 

Performance Evaluations  

• Ensures that all mangers are conducting quarterly, and annual performance evaluations and they are being uploaded into the employee’s profile. 

• Ensure employee feedback surveys are sent and returned, quarterly. 

• Ensure that self evals/client surveys are sent and conducted, quarterly. 

Affirmative Action Plan (done in Paycom Talent Management) 

• Ensures that company plan is being followed and conducts investigations into allegations. 

Accident Investigation 

• Ensures that company plan is being followed and conducts investigations into incidents. 

• Notify executive team or brief us on litigation, potential risk/lawsuits and any other item that does not fit into the normal course of business. 

EEO Policy, Procedures and Investigation 

• Ensures that company plan is being followed and conducts investigations into allegations. 

Employee Satisfaction Surveys 

• Administer and evaluate Employee Satisfaction Surveys  

• Create strategies and incentives in response to survey results 

Benefits 

• Responsible for administration of employee benefits for the entire organization. As needed, provides special guidance and assistance to all locations on various employee benefit plans. Surveys industry and/or community to determine company's competitive position in employee benefits. Develops, recommends, and installs approved, new, or modified plans and employee benefit policies, and supervises administration of existing plans. Develops cost control procedures to assure maximum coverage at the least possible cost to company and employee  

• Handles benefit inquiries and complaints to ensure quick, equitable, courteous resolution. Maintains contact in person, and by phone or mail, with hospitals, physicians, insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees. Supervises maintenance of personnel records for all sales and paid personnel. Supervises maintenance of enrollment, application, and claims records for benefit plans. 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  

EDUCATION and/or EXPERIENCE 

• High school diploma or five years related experience and/or training; or equivalent combination of education and experience. 

• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software. 

• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. 

• Must have an elevated level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. 

MATHEMATICAL SKILLS 

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. 

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

CERTIFICATES, LICENSES, REGISTRATIONS 

Maintains a valid Driver's License. 

Skills Required

• Proficient computer skills including Microsoft Office
• Effective oral and written communication skills
• Active listening skills
• Ability to assess and evaluate situations effectively
• Ability to identify critical issues quickly and accurately
• Attention to detail

Other

• Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
• Must be at least 18 years of age or older
• Must be able to operate radio or telephone equipment and/or console monitors
• Must have demonstrated ability to interact cordially and communicate with the public
• Must be warm, engaging, charismatic; and possess a natural ability to develop rapport with others in an authentic and sincere manner
• Must practice good judgment; high level of integrity
• Must be proactive; take initiative with minimal supervision
• Must be resourceful; think critically and finds solutions even without the obvious resources
• Must be able to navigate challenging situations while remaining positive
• Subject to a drug screen to the extent permitted by law
• Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Environment: Indoor and outdoor, temperature ranges from moderate to extreme cold and heat

Major activity: Walking, standing, speaking, listening, observing

Physical efforts to carry out job duties: Standing, walking, and sitting. Minimal to no stooping or kneeling.

About The Company
EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

Strategic Security (SSC) is an Equal Opportunity/Affirmative Action Employer and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (888) SSC-RISK.