Human Resources Generalist

Classification: Hourly, Non-Exempt

Department: Human Resources (Administration)

Reports to: Human Resources Manager

Position Overview

The Human Resources Generalist is responsible for supporting the daily operations of the HR department, ensuring compliance with company policies and employment laws. This role involves administrative HR tasks, personnel management, recruitment, training coordination, and assisting with HR-related initiatives such as employee relations, benefits administration, and compliance. The HR Generalist also plays a key role in onboarding, record-keeping, and HRIS management while maintaining confidentiality and professionalism in all duties.

Primary Duties

Administrative Responsibilities:

• Maintain confidentiality of all employee and organizational information.
• Manage personnel files and employee databases, including report generation and file maintenance.
• Assist the VP of HR in preparing for external audits (e.g., CORI, 401(k), etc.).
• Support updates to HR policies, procedures, forms, and the employee handbook.
• Process employee data changes in HRIS and payroll systems (new hires, terminations, payroll adjustments, and transfers).
• Coordinate the organization’s security system, including data entry and badge creation.
• Order and maintain HR office supplies and coordinate purchase requisitions with the Business Office.
• Process background checks and health screenings (e.g., CORI, driving records, OIG, TB screenings) and provide timely updates to hiring managers.
• Assist in managing daily HR correspondence for the VP of HR.

Personnel Management:

• Administer and support HR programs related to benefits, leave management, disciplinary actions, disputes, investigations, performance management, employee recognition, DE&I initiatives, and workplace safety.
• Participate in disciplinary actions, warnings, termination meetings, and investigations.
• Serve as a backup for processing personnel changes, collaborating with the Business Office and Department Managers.
• Conduct new hire onboarding and benefits enrollment as needed.
• Assist with employment verification requests and personnel-related inquiries.

Training & Development:

• Work with the Training Coordinator, program leaders, and other trainers to develop effective training systems.
• Track and follow up on training compliance and regulatory requirements.
• Support New Employee Orientation and provide training on hiring practices when needed.

Recruitment & Retention:

• Assist with special HR projects and large-scale events (e.g., Career & Recruitment Fairs).
• Conduct salary and benefits benchmarking research.
• Build and maintain relationships with colleges and universities to support recruitment efforts.
• Support job postings, recruitment advertisements, and exploring new hiring channels.
• Conduct exit interviews, track retention and turnover trends, and provide insights for improvement.

Miscellaneous Duties:

• Identify and suggest efficiency improvements for HR processes.
• Engage in continuous learning and professional development through training and seminars.
• Perform other duties as assigned to support HR operations.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (required).
• 1+ year of HR management or generalist experience (multiple years as a generalist may substitute for management experience).
• SHRM-CP certification is a plus.

Required Skills & Abilities:

• Strong verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Exceptional organizational skills and attention to detail.
• Proven ability to meet deadlines and manage time effectively.
• Analytical thinking and problem-solving skills.
• Ability to prioritize tasks and delegate effectively.
• High level of integrity, professionalism, and confidentiality.
• Thorough knowledge of employment laws and regulations.
• Proficiency in Microsoft Office Suite and HRIS systems.