Human Resources Generalist & Executive Assitant

Sioux Falls Area Humane Society

Human Resources Generalist & Executive Assistant

Reports To: Executive Director

Department: Administration
Status: Full-Time, Exempt
Location: On-site – Sioux Falls Area Humane Society

Position Summary

The Human Resources Generalist & Executive Assistant plays a critical dual role in supporting both the people and operational leadership of the Sioux Falls Area Humane Society (SFAHS).

This position is responsible for the administration of human resources functions including recruitment, onboarding, employee relations, compliance, benefits administration, payroll support, HR record management, and policy implementation.

In addition, this role provides high-level executive support to the Executive Director and Board of Directors, requiring discretion, professionalism, accuracy, and independent problem-solving.

This position requires exceptional attention to detail, confidentiality, responsiveness, and the ability to manage multiple priorities in a fast-paced nonprofit environment.

Essential Duties & Responsibilities

Human Resources

Recruitment & Onboarding

• Manage full-cycle recruitment including job postings, applicant screening, interview coordination, and reference checks
• Facilitate new hire onboarding and orientation
• Maintain accurate and compliant employee files
• Ensure completion of I-9s, background checks, and required certifications

Employee Relations & Performance Management

• Support supervisors in performance management processes
• Draft corrective action documentation and performance improvement plans
• Maintain documentation in accordance with employment laws and best practices
• Serve as a resource to employees regarding policies and procedures

Compliance & Policy Administration

• Maintain employee handbook and HR policies
• Ensure compliance with federal, state, and local employment laws
• Oversee required labor law postings and reporting
• Manage workers’ compensation claims and unemployment claims

Compensation & Benefits

• Coordinate benefits enrollment and changes
• Serve as liaison with benefits brokers and insurance carriers
• Track PTO and ensure accurate records in HRIS system
• Support payroll processing in collaboration with Finance

HR Systems & Recordkeeping

• Maintain HRIS (e.g., BambooHR or equivalent)
• Ensure accuracy of personnel records
• Generate reports for leadership and board committees
• Track staff training and compliance requirements

Executive Assistant Responsibilities

Executive Support

• Manage Executive Director’s calendar and scheduling
• Prepare board packets, agendas, and meeting minutes
• Assist with preparation of reports and presentations
• Draft professional correspondence on behalf of the Executive Director

Board Support

• Coordinate board communications and meeting logistics
• Maintain board rosters and governance documents
• Ensure confidentiality in all board-related matters

Administrative Operations

• Support organizational compliance tracking
• Maintain secure document systems
• Assist with special projects as assigned

Core Competencies

• High level of professionalism and discretion
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Independent decision-making and problem-solving ability
• Ability to handle sensitive and confidential information
• Strong interpersonal skills and emotional intelligence
• Adaptability in a dynamic nonprofit environment

Qualifications

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 3–5 years of progressive HR experience required
• Experience in nonprofit or mission-driven organizations preferred
• SHRM-CP or PHR certification preferred

Technical Skills

• Proficiency in HRIS systems
• Strong Microsoft Office skills (Word, Excel, PowerPoint)
• Experience with payroll systems
• Familiarity with employment law compliance

Physical Requirements

• Ability to sit for extended periods
• Occasional lifting up to 25 pounds
• On-site presence required

Work Environment

This position operates in a professional office environment within an active animal shelter setting. Exposure to animals, noise, and occasional odors is expected.

Work Schedule

In-office, Monday - Friday 8:00am- 5:00pm