Human Resources Generalist III

POSITION:  Human Resources Generalist III

LOCATION:  Providence Rhode Island

ABOUT THE AMERICAN MATHEMATICAL SOCIETY

The American Mathematical Society (AMS), founded in 1888, is a non-profit membership organization that is dedicated to advancing research and connecting the diverse global mathematical community through our publications, meetings and conferences, MathSciNet, professional services, advocacy, and awareness programs.  The AMS has 30,000 members worldwide and offices in Rhode Island, Michigan, and Washington, DC. 

WHY WORK AT THE AMS

At the AMS we value excellence, inclusivity and teamwork. We work at the forefront of advancing and connecting the diverse mathematical community worldwide, and we are seeking curious, innovative, collaborative individuals to join our team.

• Excellent work-life balance with potential for hybrid work
• Generous benefit offerings including:
  1. 9.5% employer contribution to 403(a) Retirement Plan 
  2. 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
  3. Medical and dental coverage with employer cost share 
  4. Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
• 12 paid holidays 
• Generous paid time off
• Technology equipment reimbursement for applicable roles
• Tuition reimbursement
• Commitment to equity, diversity, inclusion and a welcoming environment

SUMMARY:

Human Resources Generalist III position ensures the integrity and optimization of the Human Resources Information System (HRIS) data and performs system analysis/maintenance/data entry, produces analytical reports, aids with help desk service functions and end-user training programs. Implements human resources programs by providing human resources services, which may include administration of compensation and benefits programs, training and development, employee or labor relations, and affirmative action/equal employment opportunity compliance. Completes personnel transactions and maintains associated records. Ensures compliance with applicable labor laws and government reporting actions. 

ESSENTIAL FUNCTIONS:

HRIS

• Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
• Analyze HRIS performance metrics and resolving application issues.
• Perform audits on HR processes and documents, including hiring and termination.
• Consult with department managers to determine HRIS needs making recommendations to improve performance metrics. 
• Documenting processes, identifying HR concerns, and compiling data analysis reports.
• Provides technical support, troubleshooting, and guidance to HRIS users.
• Collaborates with stakeholders to identify system improvements and enhancements; recommends and implements solutions.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Collaborate with the fiscal department to ensure tax jurisdictions are setup within the HRIS. 
• Report wages and process employer premium payments for state leave programs and unemployment.
• Programs custom functions and documentation such as automated queries, filters, macros, and reports.
• Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives, AMS departments, and HR staff.
• Ensures system compliance with data security and privacy requirements.
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.
• Acts as Department Record Officer to ensure adherence to AMS records retention schedules and prepare terminated employee files for electronic archiving.
• Maintain knowledge of technological advancements and trends in the field of HRIS.
• Assists with the preparation of the performance review process regarding annual increases.
• Update and maintain all procedures associated with position.

Generalist/Compliance

• Submit and track all Worker’s Compensation claims and related compliance requirements.
• Government reporting for Affirmative Action, Equal Employment Opportunity and Veterans Employment Report.
• Maintain State & Federal Posters for all AMS locations.
• Maintain annual Conflict of Interest forms.
• Tracks information for EEO-1 reporting and completes the Employer Information Report EEO-1 annually. 
• Tracks compliance for mandatory trainings, performing quarterly audits.
• Maintains and updates employee handbook with HR Director as policies and laws change.
• Track unemployment claims for all AMS locations.
• Completes all verification of employment (VOE) requests.
• Arrange employee events throughout the year with assistance from HR Assistant.
• Serve as G.I.V.E Committee Treasurer.

• Maintain HR intranet space with updated information.
• Backup support for Talent Acquisition and Development Partner, review onboarding presentation, enter new hire or termination changes. 

• Other duties as assigned.

Benefits

• Provide timely and informative health and welfare benefits education programs to all employees 
• Collaborate with Benefits Administrator to host Wellness Programs and associated staff activities
• Back-up for Benefits Administrator – assisting with reports, audits, and day-to-day operations in the absence of the Benefits Administrator.

INTERNAL AND EXTERNAL RELATIONSHIPS:

• Internal: Must maintain good relationships with staff in all departments.
• External: Interacts with external auditors and vendors.
• Regularly interacts with internal staff and department/division heads at all AMS locations. May serve on various inter-departmental/cross-divisional committees.
• Regularly interacts with external vendor representatives, other service providers.

SUPERVISORY RESPONSIBILITIES:

• None  

QUALIFICATIONS:  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• BA or BS degree or equivalent combination of education and experience in Human Resources or related field.
• 3-5 years of Human Resources or related experience.
• Experience with HRIS systems (ADP, preferred) with advanced understanding.
• Familiarity with HR functions, employment laws, policies and procedures are necessary. 
• Experience with benefit programs, preferred.
• Individual must be very detail oriented with the ability to manage multiple activities simultaneously and work effectively under strict time constraints while maintaining accuracy.
• Must possess the ability to work independently, with minimal supervision, while being a team player.
• Ability to maintain strict confidentiality and exercise discretion while dealing with complex and sensitive issues is a must.
• Ability to collaborate, provide technical support, and train staff.
• Experience in documenting processes, as well as performing diagnostic tests and audits.
• Demonstrated experience using Microsoft Office. 
• Excellent analytical and problem-solving skills.
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects with various deadlines.
• Self-starter requiring minimal supervision.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

ATTRIBUTES AND COMPETENCIES:  

The following attributes and competencies are indicators of the skills and/or behaviors necessary to successfully perform the essential functions of the position:

• Demonstrates understanding of organization’s mission, structure, culture, and constituencies.
• Demonstrates knowledge of own department’s work activities and mission; understands how own job impacts work of department.
• Responds positively to changes in the organization and the workplace.
• Demonstrates flexibility in responding to work demands.
• Demonstrates and communicates respect for the opinions and beliefs of other people at all levels and fosters a climate of mutual respect.
• Plans and organizes work effectively.
• Accepts accountability for job performance and results.
• Works effectively with others in a variety of settings.
• Uses communication tools effectively (e.g., presentation, verbal, writing, relationship building, negotiating, listening) to meet needs of audience and/or situation.
• Maintains professional composure in challenging situations.
• Exercises discretion in identifying, handling, and safeguarding confidential information.
• Addresses issues constructively, building cooperative relationships within and across departments.
• Receptive to feedback and willing to try different approaches to achieve the best results.

PHYSICAL DEMANDS:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Duties performed cause light fatigue of eyes, fingers, or other faculties due to long periods of standing, sitting or repetitive motion.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices.
• Some travel off-site for training and professional development. Occasional overnight travel may be required.

WORK ENVIRONMENT/CONDITIONS:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Typical office environment
• Climate-controlled
• Minimal noise
• Performing primarily sedentary work with limited physical exertion and lifting up to 15 lbs.
• Extended work hours may be required to meet project deadlines or resolve unexpected problems
• This position is required to be in-office with hybrid potential
• Extended work hours may be required to meet project deadlines or resolve unexpected problems

Affirmative Action/EEO Statement

The American Mathematical Society is committed to creating a diverse environment and is proud to be an equal opportunity employer. The AMS supports equality of opportunity and treatment for all individuals, regardless of sex, gender identity or expression, race, color, national or ethnic origin, religion or religious belief, age, marital status, sexual orientation, disability status, economic background, veteran, or immigration status, or any other social or physical component of their identity.

Other duties disclaimer: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. It is not intended as an employment contract.