Human Resources Generalist - Payroll Focus

The Human Resources Generalist role includes manager and employee relations, preparing and maintaining employment records, working with senior management to develop and maintain policies and procedures. Assist the business as a human resource business partner, effectively support the business objectives making recommendations for business solutions from an HR perspective and assist with the implementation of agreed upon plans. The HR Generalist must maintain knowledge, confidentiality and adhere to laws, standards, and regulations.  It is imperative that the HR Generalist communicate and interact effectively with employees at all levels, including members of the leadership and senior management teams, internal and external customers as necessary.  

In addition to being an HR Business Partner, this HRG will have a primary focus in payroll functions.  For example, perform all ADP and administrative payroll duties ensuring accurate timely processing and recording of the company’s payroll and financial information. This position manages payroll compliance and company guidelines/processes through ADP system implementations and developments, including nationwide acquisitions.

Overview of Responsibilities

Ability to effectively manage/perform/administer/direct all job functions; including but not limited to the following: 

• Responsible and accountable for managing HR related activities in support of assigned projects for teams supported
• Provides extensive employee relations support and serves as intermediary/counsel between management and employees by handling questions and helping resolve work-related issues with manager or employee concerns/complaints. 
• Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts
• Counsel management through the stages of performance management, conflict resolution, discipline, grievances, and terminations.
• As the HR business partner to assigned groups, provides counsel and recommendations from an HR perspective to meet their strategic goals and performance expectations 
• Ensures all HR-related documents and templates remain current and compliant
• Manager Training on organizational policy matters, HR legal compliance, and other related topics such as equal employment opportunity and sexual harassment, current/relevant laws/regs
• Conduct thorough and objective investigations, develop and implement action plans to address the issue or concern
• Provides guidance and interpretation of all HR policies, processes, and procedures
• Partners with Benefits functions as needed to provide solutions for employees
• Develops and maintains a position of trusted advisor, partnering with leadership and all operational departments to discuss project and business objectives
• Prepares and edits employee communications designed to provide employees with timely and accurate information and to foster open communications to and from employees
• Provides guidance and input on business unit restructurings and workforce planning 

• Responsible for daily payroll operations and administration of ADP Workforce Now including the preparation and processing of bi-weekly payrolls (600+ multi-state employees), multiple companies and pay frequencies
• Responsible for processing bi-weekly and monthly commissions, bonus and incentives within payrolls, as well as processing employee terminations and off-cycle paychecks
• Experienced with acquisitions and setting up new companies in ADP
• Responsible for managing all ADP system issues, working with ADP for prompt compliant resolutions
• Manages ADP time and attendance processing and interface with payroll, reviews and ensures accuracy of approved timecards; tracks and accurately processes garnishments and special payroll deductions, reconciles payroll prior to transmission and validates reports
• Establishes and maintains employee records in ADP Workforce Now; ensures employee changes are properly authorized, entered correctly and made on a timely basis
• Responsible for the coordination efforts between payroll, human resources, and other departments to ensure proper flow, maintenance and accuracy of employee data
• Understands proper taxation of employer paid benefits
• Processes various reports and queries including: payroll, expenses, taxes, deductions, leave, disability, general ledger, liabilities, month-end, quarter-end and year-end reporting, audits and on-going payroll research
• Maintains payroll guidelines by reviewing and updating policies and procedures
• Responsible for quarter-end tax reconciliation and processing any adjustments or amendments to previous quarter tax filing
• Responsible for year-end reconciliation, processing and distributing W-2’s and 1095c’s, processing special payments and adjustments as required
• Responsible for month-end reconciling and journal entry creation
• Assists end users by answering questions and requests
• Maintains and updates employee payroll records for deductions, taxes, direct deposit, garnishments, 401k etc.

Other Performance Expectations

• Effectively communicate performance expectations, objectives and job requirements to management, subordinates and co-workers in a clear and consistent manner to assist in their professional development
• Lead by example; perform job responsibilities at an exceptional level and understand and comply with all policies and procedures, including those regarding harassment and discrimination prevention 
• Embrace change with a positive attitude and motivate others to do the same
• Maintain and foster positive, open communication with all management, coworkers, other employees, vendors, carriers and customers 
• Positively participate in other projects/activities as assigned and perform responsibilities as requested by the CEOs or other members of the senior management team
• Develop constructive and cooperative working relationships with others, and maintain them over time
• Nurture a positive work environment  

Additional Skills and Requirements

• Bachelor’s Degree preferred and/or 5+ years related human resource experience, or equivalent advanced education experience
• SPHR or PHR a plus
• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, Human Resource Information Systems (HRIS). 
• ADP Workforce  - highly experienced and proficient
• Highly experienced and proficient in ADP Workforce full-service HRIS
• 5 years of continuous progressive experience managing, preparing and processing multistate payrolls (650+ employees) using ADP or comparable Payroll/HRIS system 
• Expert knowledge of HRIS and payroll best practices and understanding the flow of transactions in an integrated and automated payroll accounting system
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint), email
• Requires thorough knowledge and application of employment laws 
• Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Requires strong attention to detail, accuracy, and organizational skills 
• Requires being reliable, responsible, and dependable, and fulfilling obligations
• Requires maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive behavior, even in very difficult situations
• Requires a willingness to take on responsibilities and challenges
• Exceptional written and oral communication and interpersonal skills
• Business travel requirements - position may require occasional multi day travel
• High level planning, organizing and time management skills 
• Demonstrated ability to constructively provide guidance to senior management, co-workers and subordinates when they encounter difficult or complex situations
• Ability to lead, train and motivate people in a positive manner
• Ability to use sound reasoning to effectively educate and persuade management, coworkers and customers about operational and related issues
• Demonstrated ability to maintain a pleasant, cordial, and professional demeanor when communicating with senior management, management, coworkers, subordinates, vendors, carriers and customers, even in very difficult situations 
• Demonstrated ability to successfully prioritize and remain calm and professional when faced with requests, demands and deadlines 
• Demonstrate consistent, outstanding judgment, honesty and integrity in all aspects of job performance/management ability
• Must be able to perform in a fast-paced environment
• Strong team-oriented interpersonal skills and ability to maintain confidentiality required
• Strong verbal and written communication skills including presentation skills
• Excellent time management and decision-making skills are essential
• The drive for self-development, the ability to collaborate, and an action-oriented work ethic

Compensation

• Annual Salary Range*: $97,200 - $115,000 per year
• Actual compensation may vary from posting based on work experience, education, and/or skill level.
• * The hourly or salary range is the range Warner Pacific in good faith believes is the range of possible compensation for this role at the time of this posting.  The Company may ultimately pay more or less than the posted range. This range may be modified in the future.  No amount is considered to be wages or compensation until such amount is earned, vested, and determinable under the terms and conditions of the applicable policies and plans. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
• We offer a range of market-competitive benefits that include merit increases, paid holidays, Paid Time Off, medical, dental, vision, short- and long-term disability benefits, 401(k) + match, and life insurance.
• As an organization that values diversity of backgrounds, experiences, thoughts, and education levels, we know that an amazing candidate may not have all the qualifications that are listed above. Warner does not want to miss out on excellent candidates. If you believe you would be able to leverage your skills and strengths to meet our “Responsibilities” section, please apply! We look forward to hearing from you!