We are looking for a dynamic and reliable Human Resources Generalist to join our team. This position plays a key role in supporting day-to-day HR operations, ensuring compliance with employment laws, and fostering a positive and productive workplace culture. The HR Generalist will be responsible in assisting staff members with absences, coordinating appropriate sub coverage, and budget coding when needed. Through, TalentEd Recruit & Hire, the Human Resources Generalist is to evaluate applicants and maintain an adequate substitute pool for the District. Quality communication between buildings, substitutes, and regular employees is essential for this role.
The Human Resources Generalist is expected to independently perform work of a varied nature in accordance with broadly defined procedures and guideline with minimal supervision. Prioritize and plans work according to meeting deadlines, payroll cutoff periods and department service agreements. Work is controlled by state and federal requirements and procedures, district policy and regulations, collective bargaining agreements, and direction of the administrator.
Directly Report to: Human Resources (HR) Director
Core Duties:
- Respond to staff requests for substitutes on a daily basis.
- Monitor substitutes to available openings using the Absence Management (formerly Aesop) system on a daily basis.
- Coordinates substitute resources for the purpose of providing quality replacement in the absence of certificated and classified district personnel.
- Assign substitutes to work sites for the purpose of providing coverage for emergency vacancies at various school sites.
- Communicate with fiscal manager, building secretaries, and administrators in the authorization and budget coding of leaves across the district.
- Responds to inquiries for the purpose of providing customer service and information to substitutes and staff.
- Coordinate with Assistant Superintendent of Teaching & Learning for Professional Development scheduling and coding.
- Review submitted applications and rate applicants based on the job description.
- Electronically update applicant’s status in online application software.
- Evaluates and maintains substitute applicant pools to meet the needs of the district.
- Maintains confidentiality.
- Provide guidance on HR policies, procedures, and best practices to managers and employees.
- Makes accurate arithmetic calculations and reconciliations
- Applies school district accounting practices and procedures
- Effective oral and written communication skills
- Follows up on unresolved items; organizes and prioritizes workload and meets frequent deadlines
- Works independently with minimal supervision
- Data entry skills; ability to calculate and enter data/information accurately
- Establishes and maintains effective working relationships with staff, state agencies, and the general public
- Maintain accurate employee records in the HRIS system and personnel files.
- Ensure compliance with federal, state, and local employment laws and internal policies.
- Participate in HR projects and initiatives to support business goals and employee engagement
- Performs other duties as assigned
Minimum Qualifications:
- Successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population.
- Associate degree or equivalent training and experience in business, accounting, or related functions.
- Two (2) years of substantive and progressively responsible HR or payroll accounting experience in a reasonably complex environment (e.g., multiple work groups, management/salaries/hourly employees, unionized workers, etc.)
- Able to work in an environment with frequent interruptions and changing tasks and priorities.
- Able to understand and execute oral and written instructions and adherence to policy and procedure.
- Able to communicate effectively using tact, courtesy and good judgement.
- Able to remain calm and focused to assist employees who may be emotional, distraught, or frustrated.
- Able to follow written and verbal direction, maintain a high level of confidentiality, and take the initiative when necessary.
- Ability to effectively communicate on complex issues with a high level of effectiveness.
- Ability to provide effective advice and training to other employees regarding program area.
- Able to organize work and set priorities for accomplishing work in a timely and effective manner.
- Able to work collaboratively and effectively with other staff, employees, and supervisors.
- Establishes and maintains effective working relationships with other employees, agency representatives and the general public.
- Skill in the use of office computer equipment and use standard office software and automated payroll and accounting systems.
Desired Qualifications:
- Bachelor’s Degree in HR, Business, or Accounting.
- Experience in a public-school setting human resources, payroll, benefit, and/or accounting systems.
- Bilingual (English/Spanish) preferred
Typical Work Environment:
The physical demands and work environment described here are representative off those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to bend, reach, perform repetitive motions, sit, stand, move about, hear and speak. Employee is required to perform extensive work at a computer display terminal
The employee must occasionally lift and/or move 25 to 50 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
Healthcare Benefits (SEBB): (All Employees who work 630 hours per school year are eligible.)
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long Term Disability
Additional Benefits:
• Washington State Retirement (PERS, SERS & TERS)
• Paid Leave:
- Paid Holiday (260-day employees and bargaining groups that have holidays included within their CBA)
- Sick Leave
- Personal Leave
- Vacation (260-day employees only)
• Employee Assistance Program (EAP)
• VEBA (Non-Rep, WVEA, Principal, Directors and Superintendent(s) ONLY)