Human Resources Generalists

Job Description: HR Generalist 

Position Summary:
 The HR Generalist will support a wide range of human resources functions for a non-unionized workforce, including recruitment, onboarding, employee relations, benefits administration, compliance, and HR data management. This role plays a key part in fostering a high-performance, people-first culture and ensuring HR practices align with company policies and labor regulations. The position reports to the Director of Human Resources.

Key Responsibilities:

Recruitment & Onboarding:

• Conduct new hire orientations and ensure seamless onboarding experience for all new employees including level one and two background checks.
• Coordinate setup of employee profiles in HRIS(ADP) and onboarding systems.
• Maintain accurate new hire records and facilitate the distribution of onboarding documents.

Employee File Management:

• Create and maintain up-to-date digital employee files in compliance with legal requirements.
• Ensure confidentiality and security of sensitive employee information.
• Manage offboarding processes and document terminations accurately.

Employee Relations:

• Serve as a point of contact for employee inquiries, concerns, and policy interpretations.
• Investigate employee complaints and workplace concerns in a timely and objective manner with the support of the HRBP.
• Partner with supervisors and HRBP to support corrective action processes and documentation.
• Foster a respectful and inclusive work environment aligned with company values.

Payroll & Benefits Administration:

• Collaborate with Payroll to ensure timely and accurate processing of employee hours, bonuses, and PTO.
• Support employees in resolving payroll discrepancies and benefit-related inquiries.
• Track and administer leaves of absence (FMLA, personal leave, etc.) and related documentation.
• Participate in benefits open enrollment processes and communications.

Compliance & Reporting:

• Ensure compliance with federal, state, and local labor laws and regulations.
• Maintain and update company policies, procedures, and employee handbooks.
• Assist in preparation of reports and audits related to EEO, ACA, I-9, and other HR compliance areas.
• Stay informed of legislative changes and recommend policy updates as needed.

Office Administration Support:

• Provide administrative support to the HR department and general office functions.
• Assist with office supply management, vendor coordination, and facilities-related requests.
• Serve as a liaison between departments to ensure effective internal communication and documentation flow.

HR Systems & Projects:

• Maintain data accuracy in HRIS systems and support HR analytics and reporting.
• Participate in special HR projects and initiatives including training, employee engagement, and process improvements.
• Assist with employee events and recognition programs.
• Support continuous improvement of HR workflows and employee experience.

Required Skills/Abilities:

• Strong verbal and written communication skills.
• High emotional intelligence and interpersonal skills.
• Proactive problem-solving and conflict resolution abilities.
• Exceptional organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong working knowledge of employment laws and HR best practices.
• Proficiency in Microsoft Office Suite and ADP Workforce Now.

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 3-5 years of HR Generalist experience strongly preferred.
• SHRM-CP or PHR certification strongly preferred.
• Bilingual in English and Spanish is a must

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.
• Ability to navigate between departments and work sites as needed.

Working Conditions:

• This position may require occasional travel to company locations.
• Must be available to address urgent HR matters outside of standard business hours when needed.