Human Resources Manager

Summary:

Assists the Director of Human Resources in all aspects of the Human Resources function such as employment, employee relations, benefits and employee services.  Areas of focus are employee relations and managing recruitment.  Acts as Director of Human Resources in his/her absence.

Essential Duties and Responsibilities include the following;

• Manages the recruitment process by conducting interviews to identify qualified staff and forwards prospective employees to the appropriate hiring managers and makes recommendations for hiring. 
• Monitors the candidate selection process to ensure integrity.
• Manages the advertising and posting of open positions as recommended by the departments’ needs.
• Maintains advertising results and tracks the source for candidates hired. Assists the Director of Human Resources in managing costs. 
• Assists with the day-to-day issues of the International Worker program.
• Processes new employee paperwork and accurately sets up the employee in the payroll/HRIS system in a timely manner.
• Complies with required new hire reporting for the State of Florida New Hire Reporting program and the Department of Homeland Security through E-Verify.
• Conducts and participates in job fairs when necessary.
• Processes all drug screens and background checks.
• Develops, manages and conducts the new employee orientation program.
• Participates in safety training and sits on the Safety Committee.
• Performs exit interviews.
• Assists with worker’s compensation claims.
• Assists in the development and participates in the execution of all employee relations programs and events.
• Assists in the development of employment policies and procedures to ensure compliance with local, state and federal labor laws.
• Coaches and counsels employees as appropriate with all Human Resources related issues.
• Assists with restocking form/flyer holders with applications and various forms that are frequently used by employees.
• Maintains a “Bulletin Board Program” to provide employees with important information.
• Manages and maintains up-to-date and accurate job descriptions for each position of the Club.  Ensures FLSA compliance and makes changes as necessary.
• Assists in maintaining personnel files in an accurate and timely manner.
• Assists with maintenance of employee records and other Human Resources administrative needs.
• Mails turn down letters to applicants that were not selected for a position.
• Processes all paperwork for referral bonuses and submits them to payroll.  Maintains referral bonus report.
• Conducts wage surveys for competitiveness and analyzes results.
• Conducts Form I-9 audits to ensure compliance with the Department of Homeland Security and maintains forms as needed.
• Conducts research and assists with special projects as assigned by the Director of Human Resources.
• Communicates with members, co-workers, management and the general public in a courteous and professional manner.

• Conforms with and abides by all regulations, policies, work procedures and instructions.
• Exhibits and maintains a professional demeanor to reflect a positive image of The Polo Club.
• Performs other duties as assigned by the Director of Human Resources.

Knowledge, Skills and Abilities:

• Requires excellent organizational skills and attention to detail.
• Ability to exercise discretion and judgment.

• Ability to verbally communicate well in English and in writing.
• Ability to understand and carry out verbal and written instructions in English.
• Ability to interact professionally and maintain effective working relationships with superiors, co-workers and members.
• Must be able to multi-task and work in a fast paced environment.

Supervisory Responsibilities:

This position has supervisory responsibilities.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

Bachelor's degree (B. A.) from four-year college or university; or three to four years related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to communicate well in English. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and interpret bar graphs. 

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; PowerPoint; Payroll and time keeping systems; Internet software and Human Resource systems.

Certificates, Licenses, Registrations:

Society for Human Resources Management (SHRM) member preferred.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 10 pounds.  While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand.

Work Environment: