P/T Human Resources Coordinator

HUMAN RESOURCES DEPARTMENT

Compensation Details:

• GRADE: 20N
• HOURLY RATE: $33.16 

This temporary, part-time Human Resources Generalist position is established to provide operational continuity. The Human Resources Generalist is responsible for providing a wide range of professional human resources support services to ensure continuity of HR operations. Responsibilities include payroll and personnel auditing, employee record maintenance, performance management tracking, recruitment support, and compliance monitoring with City policies, procedures, collective bargaining agreements, and applicable State and Federal laws.

This position involves handling confidential matters pertaining to personnel records, employee medical files, budgetary information, and collective bargaining information. The role requires collaboration with department directors, managers, and staff to support overall organizational effectiveness during the temporary assignment period.

ESSENTIAL FUNCTIONS (Without Accommodations):

• Able to read, write, speak and understand English in order to effectively communicate with co-workers and the public.
• Able to work a part-time schedule as assigned, with flexibility to adjust hours as operationally necessary.
• Able to use equipment and/or materials as specified in this job description.  An office skills test will be administered to qualifying applicants and a score of 90% or above must be achieved before this position        is offered.
• Able to maintain professionalism and courtesy in all interactions.
• Able to see and hear well enough to perform the duties specified in this job description.
• Able to maintain strict confidentiality to protect employee privacy rights.

EQUIPMENT TO BE USED:Proficient knowledge of modern office equipment including, but not limited to, personal computers and Microsoft Office applications (Word, Excel, Outlook), Adobe, calculator, copier, and other standard office equipment. HCM, HRIS and/or ERP platforms. 

ENVIRONMENT: Air-conditioned office

   PHYSICAL REQUIREMENT:

• Standing             10%
• Bending               5%
• Reaching             5%
• Walking               10%
• Sitting                  65%
• Climbing Stairs     5%

DUTIES/TASKS/JOBS:

• Performs audits for employee certifications as needed.
• Conducts bi-weekly payroll audits comparing HR actions to payroll changes and supporting documentation.
• Assists in budget preparation and financial reporting as needed.
• Maintains monthly Human Resources statistics and assists in preparing reports.
• Performs audits for additional and specialty pay.
• Maintains employee probation calendars and records; notifies department directors of upcoming probationary review dates and assists with extensions when applicable.
• Maintains the Employee Performance Review system; notifies department directors of employee anniversary dates and provides evaluation tracking documentation.
• Tracks and processes Step and Longevity forms for Police and Fire Departments.
• Updates, publishes, and advertises open positions in Oracle HCM.
• Processes internal and external Verification of Employment (VOE) requests.
• Assists with recruitment coordination and onboarding activities as assigned.
• Performs special projects as assigned by the Human Resources Director.
• Demonstrates strong analytical and decision-making skills to support efficient HR operations and compliance.

REQUIRED KNOWLEDGE/ SKILLS/ ABILITIES/ QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Strong interpersonal skills and ability to work effectively with employees, management, and the public.
• Ability to work independently within the scope of established City and departmental rules.
• Knowledge of, or ability to quickly learn, Human Resources policies, contract provisions, ordinances, and applicable State and Federal laws.
• Demonstrated ability to maintain confidentiality while responding appropriately to public information requests.
• Ability to express ideas clearly and concisely, both verbally and in writing.
• Proficiency in required computer applications.
• Experience with Oracle Fusion HCM (Oracle Fusion) or similar Human Capital Management systems is highly desirable.
• Knowledge of modern office practices and systems.
• Ability to understand moderately complex written regulations and instructions.
• Knowledge of record retention procedures preferred.
• Ability to prioritize work objectives and manage multiple deadlines.
• Typing proficiency of 50 correct words per minute.
• Professional certification such as PHR, SHRM-CP, or equivalent strongly preferred.
• Bachelor’s Degree in Human Resource Management, Public Administration, or related field preferred. Equivalent combination of education and experience may be considered.