Part Time HR Generalist & Assistant to Office Manager

Charisma Media is a thriving and profitable multimedia company with a global mission: to inspire people to experience the power of the Holy Spirit and change their world. Every product we create and every project we launch is aimed at transforming lives and bringing eternal impact.

We’re looking for passionate, mission-minded professionals who share our *beliefs and values to join our team. If you’re seeking more than just a job, and want to make a difference while working in a supportive, faith-driven environment, we encourage you to apply.

*Our Core Beliefs & Values

• We will honor God in all we do, embracing the Bible as our standard.
• We will be a unifying agent among denominations, racial, ethnic and cultural groups within the body of Christ.
• We will provide leadership by example on standards of integrity in business relationships and activities. 
• We will be a healthy business that will grow and is profitable
• We will provide our people an opportunity for professional and personal growth, expecting them to be loyal to the Company and diligent in their jobs.
• We will go the second mile and demonstrate a can-do attitude in our relationships with customers, authors, suppliers and one another.

When you join our team, you’re not just stepping into a job, you’re stepping into a calling. We foster a workplace culture that’s professional yet comfortable, where collaboration and purpose drive everything we do.

The HR Generalist and Assistant to Office Manager plans and coordinates recruiting and hiring strategies relating to all phases of staffing activity and office needs by performing the following duties personally, as approved by the Office Manager and Chief Financial Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Agrees with and supports Charisma Media’s mission, beliefs, and values
• Partners with department supervisors to identify staffing needs and implement recruitment strategies
• Coordinates and executes all phases of the recruiting and hiring process
• Sources candidates through job boards, social media, churches, colleges, and other recruitment channels
• Screens, interviews, tests, and evaluates candidates; provides recommendations to hiring managers
• Manages candidate communications throughout the hiring process
• Tracks, logs, and maintains all applications and resumes within the Applicant Tracking System
• Reviews applications to determine fit; routes qualified candidates to department managers
• Conducts reference checks during the final stages of hiring
• Prepares and processes offer letters, new hire paperwork, and onboarding materials
• Maintains and updates recruiting resources and employment records
• Administers Form I-9 and W-4 documentation for new hires
• Prepares personnel change notices for payroll processing
• Coordinates exit interviews for resignations and terminations as needed under the direction of the Office Manager

Benefits & HR Administration

• Under the direction of the CFO, coordinates annual Open Enrollment, including employee communications, benefit enrollment support, invoice reconciliation, and submission for payment
• Tracks leaves of absence and responds to employee benefit-related inquiries
• Assist the Controller with 401(k) administration by tracking eligible employees and coordinating enrollment meetings

Accounting & Office Support

• Under the direction of the CFO, perform light accounting tasks, including tracking corporate purchases and entering transactions into QuickBooks
• Assist the Office Manager with onboarding new employees and general office operations
• Answer and manage the company’s main phone line, directing calls to the appropriate departments
• Receive, log, and track incoming deliveries and packages
• Greet and assist visitors, ensuring a welcoming and professional front office experience
• Coordinate employee anniversaries and recognition programs, including purchasing awards and tracking birthdays and celebrations
• Assist with company events and other HR or office-related projects as needed
• Provide administrative support to the Office Manager and complete additional assigned tasks
• Cross-train and support additional administrative duties as needed

Education and/or Experience

• Must be a high school graduate
• Prior recruiting or HR experience preferred
• Experience coordinating multiple priorities
• Strong attention to detail and follow-through required

Language Skills

• Strong written and verbal communication skills in English
• Ability to understand management needs and translate them into effective recruiting outcomes
• Ability to read, analyze, and interpret government regulations and legal documents
• Ability to respond to inquiries from employees, customers, and external agencies professionally
• Ability to write clear policies and procedures
• Ability to present information effectively to management and other audiences

Clerical Skills

• Ability to type at least 60 words per minute
• Proficient in Excel, Word, the internet, 10-key, and data entry

Location: On-site at our Corporate Office, located at 1150 Greenwood Blvd, Suite 1000, Lake Mary, FL.
Schedule: Monday – Friday | 8:00 AM – 2:00 PM
Compensation: $20-23/hour (depending on skills and experience)

Benefits:

• Paid vacation - Part-time employees receive 1 week of vacation after a year of consecutive employment, 2 weeks after 5 years, and 3 weeks after 15 years. 
• Holiday Pay - 4 hours of pay for holidays after 5 years of employment. 
• 401(k) Benefit - Eligible after one year of employment and working at least 1,000 hours per year. 
• Annual Christmas bonus - Bonuses based on years of service.
• Continuing Education - Corporate Partner with Regent University, which provides a 20% discount on tuition to study online toward a degree. 
• Employee Recognition Program - Through bonuses, incentives, plaques and awards.  

Perks:

• Be part of a friendly, mission-focused team
• Enjoy business casual dress Monday–Thursday, and casual Fridays
• Positive, respectful office culture with shared spiritual purpose
• Learn more about our additional benefits on our website’s career page

Work Environment
Our office is a welcoming, fast-paced environment with a strong sense of purpose and collaboration. Noise levels are generally low to moderate, and we prioritize mutual respect and encouragement across all departments. Reasonable accommodations will be made for individuals with disabilities.

Physical Requirements

• Ability to sit for extended periods
• Must be able to lift and carry up to 50 lbs of office materials

What to Expect in the Hiring Process

1. If your resume is selected, our Staffing Coordinator will contact you via email with a Candidate Questionnaire.
2. A brief phone interview will follow.
3. Selected candidates will be invited on-site for an interview with the hiring manager and our HR team. Some positions may require skills testing.
4. If selected, you’ll receive a formal offer and onboarding information from our Staffing Coordinator.

We’re excited to learn more about you and how your unique gifts could help us further our mission.

All candidate information will be handled confidentially in accordance with EEO guidelines.