Part-time Human Resources Assistant, Los Angeles

Basic Assignment:

The Human Resources Assistant works under the direct supervision of the HR Coordinator to plan and execute departmental strategies.  This position performs a variety of duties in support of various core human resources functions, including recruitment and onboarding, maintaining and processing information in our HRIS system. The Human Resources Assistant will be able to use their knowledge of best recruitment measures to ensure a qualified pool of candidates is attracted and established.   

Qualifications:      

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent work experience) preferred

• Minimum 1 year of HR internship or work experience highly preferred 

• Knowledge and understanding of labor law highly preferred 

• Strong organizational skills to coordinate meetings, interviews, and other administrative processes

• Ability to meet deadlines while managing frequent interruptions

• Ability to work on assignments independently as necessary and prioritize multiple tasks seamlessly with excellent attention to detail

• Ability to respond and act to time-sensitive incidents in emergency-like situations

• Ability to handle confidential information with discretion and good judgment

• Positive, team-oriented attitude with the ability to work independently and support others when needed

• Excellent written and verbal communication skills when interacting with staff, applicants, and vendors 

• Highly computer literate with Microsoft Office Suite, Adobe Acrobat, and HRIS systems (ADP Workforce preferred)

• Fluency in multiple languages is preferred 

• This is a hybrid role which requires travel to our headquarters and/or sites as needed

Major Functions:

Recruitment:

• Supports the recruitment process by screening applicant resumes and scheduling interviews with regional supervisors and program coordinators

• Assists with external communication with prospective staff and vendors

• Assists with the recruitment process for staff, posting vacancies, and coordinating interviews with managers

• Research and register for upcoming college career fairs within the organization’s staffing scope

• Attend career fairs and maintain positive relations with colleges and external vendors as needed

• Provide guidance to new employees and assist with training in regards to our ADP time management system (e.g., timecards, time off requests, etc.)

• Assist with conducting 30/60/90-day check-ins with all new staff to ensure successful integration and engagement in their respective role

• Serves as a point of contact for employee inquiries and concerns, providing guidance and support on HR-related matters

Clerical Administration:

• Attend board meetings and compile minutes for the CEO and maintain confidentiality regarding all topics of the meeting

• Provide administrative support to the CEO (e.g., correspondence, new board members, etc.)

• Stays current and up to date with the latest HR trends and best practices

• Supports Finance and Operations with audits as needed

• Performs a broad variety of administrative tasks for the HR & Operations team

• Other duties as assigned

This job description is not intended to be all-inclusive. It is understood that the employee will also perform other reasonable related business duties if requested by the immediate supervisor or director. Job descriptions are reviewed periodically and may be revised if deemed necessary. This job description is not a written or implied contract.