24 hours a week (hours are flexible in the office opportunity for Full time) 8 hours can be in the day or in the evening.
SUMMARY OF POSITION RESPONSIBILITIES:Under the supervision of the Chief Operating Officer, the HR Manager provides support to the Chief Executive Officer and the organization. The Human Resources Manager is responsible for multiple administrative tasks related to the administrative functions of Underdue Social Services/Embracing Arms, Inc. human resources, including control and organization of records and the management of multiple human resource requirements.
ESSENTIAL DUTIES:1. Serves as the Office Manager for the organization through distribution, receipt, storage, and communication of information related to the ongoing operations of the organization. 2. Manages the organization's historical information by developing and utilizing a filing and retrieval systems that is efficient and easy to manage.3. Exercises discretion in communication and confidentiality when working with management and direct service staff within and outside Underdue Social Services/Embracing Arms, Inc. 4. Completes correspondence, reports, memos, and special projects with precision and in a timely manner, as directed by the Executive Director. 5. Obtains and increases professional and technical knowledge and skills by attending trainings, reviewing professional publications, and establishing personal networks related to workplace competence.6. Conducts and/or coordinates new employee orientation, benefits orientation, leaves of absences, and open enrollment meetings.7. Completes the initial and ongoing credential verification, background checks, and any other essential items needed for all employees/contractors within the guidelines of the policy.8. Manages the organization's personnel recruitment process through consultation with the CEO for guidance and directives, managing the advertising for new employees, disseminating resumes to the appropriate personnel, and completing all steps of hiring process prior to generating an offer letter.9. Manages the clinician recruitment process by soliciting references, communicating offers, completing the Medicare/county billing enrollment requirements, and ensuring that the clinician credentialing process is completed appropriately. 10. Manages the employee termination process by distributing the final check to the employee, conducting an exit interview with each employee, and completing the COBRA notification process. 11. Consults with benefit providers to elicit information on eligibility, billing, and insurance enrollment changes. 12. Assembles and maintains personnel and administrative correspondence files in designated areas according to applicable alphabetic filing systems.13. Completes tasks with attention to detail, meets established deadlines, and functions with minimal direct supervision. 14. Demonstrates the ability to organize and prioritize required and assigned job duties. 15. Displays functional interpersonal skills with employees and patients by communicating in a clear and direct manner when relaying information and managing administrative tasks, and by assisting in resolving misunderstandings and/or conflicts occurring within the organization.16. Maintains employee databases and appropriate documentation for all organizational training requirements.17. Participates actively in administrative organizational tasks directly related to obtaining and maintaining national accreditation.18. Performs other duties and special projects as assigned by the CEO.19. Completes Employee and Consumer Satisfaction Survey and prepares a report. 20. Provides a Quarterly HR Report due on the 1st of the following months: January, April, July, and October21. Monitor the compliance efforts and advising management/administration on potential sources of loss22. Makes recommendations to minimize or eliminate organizational exposure and monitors compliance with federal, state, and other local agencies.23. Compliance with the guidelines and standards and assists with auditing of CARF, RBWO, DHS, DFCS, RCCL, DBHDD, DJJ, and other regulatory standard bodies. 24. Conduct internal investigations on allegations of staff misconduct, incidents, or any other pertinent information25. Report organizational performance and make recommendations of performance improvement26. Works directly with CARF liaison to ensure agencies overall compliance with standards and creates timeline with administration to ensure its completion