Payables and HR Coordinator

General Description: This position reports to the Director of Finance and handles cash, accounts payable and human resource duties as outlined below. 

Qualifications

• Minimum of two years of college coursework in business or a related field
• Minimum of three years of related experience 
• A strong, clear Christian testimony
• A lifestyle of biblical integrity
• A spirit of dedication, commitment, flexibility, and responsiveness
• The ability to respond to counsel
• Decisive 
• Strong interpersonal skills
• Strong organizational skills and detail–oriented
• Acceptance without reservation of the OCS Parent Covenant, Statement of Faith, Statement on Marriage and Sexuality, and Core Values

Duties, Responsibilities, and Expectations

Payables

• Completes vendor payments and/or employee reimbursement by receiving, processing, verifying, and reconciling invoices and receipts
• Generates month-end reports for accurate financial reporting
• Assist in controlling expenses by looking for discount opportunities and providing administration with a budget to actual comparison monthly
• Resolve purchase order, invoice, or payment discrepancies
• Ensures credit is received for outstanding memos
• Maintains accurate accounting ledgers in QuickBooks by verifying and posting account transactions
• Manages petty cash by recording entries and verifying documentation
• Creates or reviews written internal control procedures for all payroll processes

Human Resources - Payroll

• Exercises the highest level of confidentiality in handling all HR matters
• Prepares employment contracts
• Maintains salary information for budgeting purposes and payroll
• Manages the 3rd-party payroll system as appropriate
• Generates month-end data for accurate financial reporting
• Receives and accurately completes all employment verifications for staff/faculty
• Creates or reviews written internal control procedures for all payroll processes

Human Resources - Employee Benefits

• Maintains records on employee eligibility for John Hancock’s retirement plan.
• Coordinates monthly benefits processing.  Handle all insurance enrollments, COBRA, terminations, changes, and beneficiaries.
• Gather employee data and oversee the processing of monthly billings
• Manages enrollments and determines employee eligibility
• Performs insurance plan and John Hancock audits
• Assist employees with insurance questions; benefits, filing claims, proof of insurance, and eligibility
• Creates or reviews written internal control procedures for all HR processes

General

• Between the department's employees, the business office should be open from 7:30-4:00, following the current year master calendar. Flexibility in this schedule should be approved by the direct supervisor. The business office reports on all professional development days. 
• Participates in data collection and reporting as necessary for year-end reviews and annual financial statement presentation