Payroll and Human Resources Coordinator

REQUIREMENTS

Education: High School Diploma or GED.  BA/BS in Accounting or Business preferred.

Experience Desired: One year in payroll processing, benefit administration, or accounting. Knowledge of federal, state, and local payroll laws.

Physical: Constant hand-eye and mind-eye coordination. Frequent walking, keyboarding, speaking, writing, bending, carrying, pushing, pulling, sitting, reaching, stooping, and turning. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Other: Strong written and verbal communication. Excellent organizational skills and attention to detail. Ability to prioritize work with frequent interruptions. Proficient computer and internet skills, including Microsoft Word, Microsoft Excel, and Microsoft Outlook. Ability to process detailed records with accuracy. Adhere to district’s policies and procedures, to include confidentiality of information and records.

ESSENTIAL FUNCTIONS AND DUTIES

Payroll:

1. Prepare, process, and audit payroll on a bi-monthly basis, including time and attendance, new hires and terminations, salary and benefit changes, garnishments, insurance, and taxes.
2. Maintain the timekeeping system.
3. Prepare employment and payroll reports.
4. Maintain leave requests and leave balances for all employees.
5. Prepare and distribute W-2s and 1095 forms to all employees.
6. Balance and reconcile benefit-holding accounts monthly and submit payments to appropriate payees.

Human Resources:

7. Prepare job advertisements and manage the employment application process, including necessary background checks and required certifications of staff.
8. Coordinate interviews of potential employees.
9. Prepare and maintain personnel contracts and work agreements.
10. Complete all steps in the onboarding process for new hires.
11. Manage teacher certification records including notification of expirations and processing lane changes.
12. Manage transportation drivers’ licensure expiration dates, physical due dates, and citations.
13. Maintain human resource records for all employees.
14. Manage the employee benefit programs, including annual benefit open enrollment.
15. Counsel employees on payroll and benefit questions.
16. Verify employment inquiries.
17. Process employee terminations and resignations.
18. Manage the workers’ compensation program and audit.
19. Train employees on employee self-service processes.

Other:

20. Assist the business manager with the election process.
21. Assist the business manager with the annual financial audit.
22. Assist the business manager with finance, budgeting, and special projects.
23. Coordinate and prepare the personnel records report as required by the State of South Dakota.
24. Manage the extra personal leave day work exchange program.
25. Maintain a listing of substitute teachers and obtain substitute teachers as needed.
26. Cooperate with all departments for effective and efficient results.
27. Promote a positive image of the West Central School District.
28. Perform other duties as assigned.

A post-offer criminal background check is required.

EVALUATIONS

This job performance will be evaluated in accordance with provisions as outlined in District policy and/or procedure.

DISCLAIMER: The preceding description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required.  These may be changed, added or deleted at any time with or without notice.  Personnel may be required to perform duties outside the scope of their normal responsibilities if needed.  The West Central School District reserves the right to revise this description at any time.

The District does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, physical or mental disability, marital status, genetic information, or any other characteristics protected by federal, state, or local law, ordinance, or regulation.