Payroll & HR Assistant

POSITION SUMMARY

Assist and support the HR department with payroll, recruiting, and onboarding, as well as provide administrative support to the HR management team as needed.

RESPONSIBILITIES AND DUTIES

1. Process payroll maintenance, monitor time records, maintain reports, handle tax-related tasks, and support payroll audits. Ensure payroll back-up procedures are current and train the designated back-up to process payroll monthly.
2. Maintain time-off balances (vacation, sick, floating holidays) and report data to supervisors.
3. Serve as a welcoming and responsive first point of contact for HR.
4. Communicate clearly and proactively to keep employees informed.
5. Provide empathetic, flexible, and timely support to staff and visitors.
6. Handle mail, draft/edit communications, coordinate meetings, maintain files, take meeting minutes, and process HR-related payments.
7. Serve as primary back-up to corporate receptionists as needed.
8. Assist with updates to the employee handbook and HR policies across internal platforms.
9. Post job openings, schedule interviews, and coordinate candidate travel/accommodations when required.
10. Maintain employee directories, service milestones, Bureau of Labor Statistics reporting, and internal HR tracking (e.g., Sharing Fund, United Way).
11. Support onboarding (scheduling orientation, ordering nameplates/badges, ADP training) and offboarding (exit interviews, surveys).
12. Coordinate recognition programs (service awards, memorials, gifts) and assist with HR event planning.
13. Other duties as assigned

QUALIFICATIONS

Education: 

High school diploma or equivalent required, some college preferred

Experience: 

1. Minimum of 2 years’ experience in Human Resources is required; payroll experience is desired

Skills and Abilities:

1. Basic working understanding of HR functions, practices, and procedures
2. General understanding of employment-related laws and guidelines (EEO, FMLA, ADA, etc.)
3. Excellent organizational and time management skills and attention to detail
4. Excellent written and verbal communication skills with strong aptitude for written correspondence (including composing, punctuation, grammar, and proofreading)
5. Intrinsically resourceful in solving problems and finding solutions
6. Strong initiative in anticipating and handling next steps in a process; self-starter
7. Strong proficiency in Microsoft Office Suite or similar software
8. Ability to function well in a high-paced and occasionally stressful environment
9. Ability to maintain confidential information
10. Strong empathy and interpersonal skills
11. Uphold staff operational values and embody Everence’s mission
12. Committed to continuous learning and growth

SUPERVISORY RESPONSIBILITIES: None
SCHEDULE: Full-time

Responsibilities and qualifications may change at any time with or without notice.