Payroll & HR Coordinator

Louisiana Bridge Builders (“LBB”) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana (USA) for the Louisiana Department of Transportation and Development (LADOTD). LBB will also be responsible for the reconstruction of interstate highway, various structures, ramps, and approaches for a 5.5 mile stretch between I-210 West End and Ryan Street. 

Louisiana Bridge Builders offers a competitive salary, relocation assistance where relocation is required and approved, medical, dental, vision, life, short- and long-term disability, paid holidays, vacation, and sick time, and more.

Louisiana Bridge Builders is an equal opportunity employer.  

POSITION PURPOSE/SUMMARY 

The Payroll & HR Coordinator is committed to supporting Louisiana Bridge Builders by ensuring all aspects of the payroll lifecycle including certified payroll are accurately and timely processed and are in compliance with all federal, state, and local regulations for the Project.  

LOCATION 

This position is based in Lake Charles, LA.  

PRIMARY DUTIES & RESPONSIBILITIES 

1. Accurately process and distribute payroll for all employees, including weekly and bi-weekly cycles, while ensuring compliance with all statutory requirements.
2. Enter, verify, and update employee data, including but not limited to pay rates, deductions, and benefits within the HRIS system. 
3. Review and ensure accuracy of approved timesheets while tracking hours worked, overtime, leave of absence, etc. 
4. Calculate and process payroll deductions, such as taxes, benefits, and wage garnishments.
5. Prepare and submit certified payroll reports to government agencies, ensuring accuracy and compliance with required standards.
6. Coordinate with subcontractors at all tier levels to ensure submission and accuracy of certified payroll reports in order to maintain compliance with Davis-Bacon and Related Acts.
7. Reconcile payroll deposits, tax withholdings, wage garnishments, benefit/voluntary deductions, certified payroll, etc. 
8. Verify worker identity, job classifications, and hours worked on the Project.
9. Maintain compliance with all wage and labor laws and their impact on the Company’s payroll programs.
10. Maintain accurate and organized Human Resources and payroll records and files.
11. Prepare recurring and ad-hoc reports, as needed, by executive management team and finance and cost control teams.
12. Ensure compliance with federal, state, and local payroll tax laws and regulations.
13. Assist with payroll audits and resolve discrepancies, as needed.
14. Communicate payroll related issues to employees and/or management.
15. Provide support to the Human Resources team, as needed.
16. Performing all other duties and responsibilities as assigned.   

KNOWLEDGE, ABILITIES, & SKILLS FOR SUCCESS 

1. Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
2. Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
3. Ability to work as a team member and exert initiative to work independently to reach a goal.
4. Ability to embrace change in the workplace while encouraging others to seek innovative approaches.
5. Ability to function effectively as a team player and collaborator.
6. Ability to work a flexible work schedule, including overtime and work additional and/or different hours, including but not limited to nights, weekends, and/or holidays, as needed, to best serve the business operations. 

QUALIFICATIONS 

At a minimum, the Payroll & HR Coordinator must have a bachelor’s degree in business, accounting, finance, or related field of study along with 3+ years of experience in payroll administration and certified payroll, proven knowledge of payroll, benefits, and certified payroll regulations and compliance, proficiency in payroll/HRIS systems (i.e. ADP, Workday, etc.), and advanced knowledge of Microsoft Office, particularly Excel or  a high school diploma, or equivalent, along with 7+ years of experience in payroll administration and certified payroll, proven knowledge of payroll, benefits, and certified payroll regulations and compliance, proficiency in payroll/HRIS systems (i.e. ADP, Workday, etc.), and advanced knowledge of Microsoft Office, particularly Excel. Certified Payroll Professional (CPP) or other relevant certification is preferred.

PHYSICAL DEMANDS

Select one the following for the each of the items listed below: 

• N (Not Applicable) – Activity is not applicable to this occupation.
• O (Occasionally) – Occupation requires this activity up to 33% of the time or 0 – 2.5+ hours/day.
• F (Frequently) – Occupation requires this activity from 33%–66% of the time or 2.5–5.5+ hours/day. 
• C (Constantly) – Occupation requires this activity more than 66% of the time or 5.5+ hours/day.

Louisiana Bridge Builders is an equal opportunity employer.