Payroll Specialist / HR assistant

Job Description:         Payroll Specialist / HR Assistant           “a Cleaning Solutions Alliance Brand”

Reports to:                     Business Manager                   

Remuneration: Hourly

Objective: The Human Resource/Payroll Specialist is responsible for the day-to-day management of the company’s Payroll and assistance with Human Resources.

Core Skills and Abilities

• Great interpersonal skills to help build a positive relationship with all staff projecting JaniTek as a professional, caring company.
• Must be highly organized, efficient, and demonstrate time/project management excellence.
• Must be bi-lingual in Spanish/English and an excellent communicator.
• Maintain a well-groomed professional appearance.
• Understand completely and operate in accordance with Company policy and procedures at all times.

Key Duties and Responsibilities:

Human Resources

• Know and help implement all aspects of company handbook and field all questions from staff.
• Proactively track sick days, personal time off and vacation for full time staff and make sure it follows company policy.
• Make certain all employee files are organized and in compliance with State/Federal and company policy requirements.
• Make certain all discipline policies, procedures, and documentation are completed properly.
• Be knowledgeable of our Employee Benefits Program.
• Oversee and administer payroll for all companies.
• Assist with our Plus One Employer Program as needed.
• Assist Management with various HR projects

Administration

• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. 
• Demonstrates good two-way communication skills with other team members.
• Help Maintain proper office supply inventory.
• Develop positive rapport with all staff treating all with dignity and respect.
• Keep desk area, files, and binders organized
• Be mindful of all costs and any budgets with an eye on lowering the cost of doing business effectively.
• Answer phones when necessary and make sure all staff answers phone clearly, professionally, and by the third ring.

                                                                                                                           “a Cleaning Solutions Alliance Brand”

• Assist management with various administration projects.
• Retrieves messages every morning from voicemail and forwards to appropriate personnel.
• Receives deliveries and routes accordingly. 

Payroll

• Process twice-monthly payroll.
• Process any withholding notices.
• Make sure Company is adhering to California payroll laws. 
• Add new hires to Cal Savers.
• Answer payroll related questions.
• Process any employee or customer related paper work as directed.
• Paycom knowledge preferred, but not required.
• Process termination checks and paperwork when required. 

Position Requirements:

• Two or more years of Payroll/Human Resources Assistant experience.
• Bi-lingual Spanish/English required.
• General knowledge of federal and state payroll and employment laws.
• Good analytical and judgement skills to identify and resolve problems.
• Proficient with Microsoft Office, Word, Excel, and PowerPoint.
• Ability to communicate effectively in written and verbal forms, utilizing Spanish language skills is preferred.
• Must be able to work on-site, Monday through Friday, 8:00am to 5:00pm.
• Occasional overtime may be required.

JaniTek Cleaning Solutions reserves the right to modify, interpret, or apply this job description in any way the organization desires.  This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position.  This job description is not an employment contract, implied or otherwise.