SUMMARY
The Payroll Specialist will manage the payroll process, ensuring employees are paid accurately and on time by calculating wages, processing payments, and managing taxes and deductions in compliance with laws and regulations. Handle/coordinate assist with all aspects pertaining to payroll.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Communicates employee time keeping procedures.
- Timeclock setup for employees/devices
- Exports data and verify payroll time on a weekly basis; deductions, and any other payroll events, some payroll may be manual entry.
- Responsible for making sure employees are paid accurately and on time.
- Maintains recurring deductions such as uniforms, insurance products, child support, 401k, and tax withholding.
- Monitors annual limits to benefit contributions, including employee deductions and employer contributions, on a regular basis
- Respond to, research if necessary, and answer employee inquiries over benefits, deductions, or pay questions. Provide response to employee verification requests.
- Process new hires, terminations in Payroll, Timekeeping systems, and other benefit sites.
- Scan and file payroll backup and Reports to Pvault filing system.
- Maintains attendance and historical records on employees, as well as all personal data required by timekeeping and payroll systems.
- Reports monthly payroll worker’s comp totals for “Owner Controlled Insurance” OCIP projects
- Reports weekly certified payroll on different projects
- Keeps track of prevailing wage scale projects and ensures employees are paid accordingly while on wage scale jobs
- Monitors job locations for out of state tax reporting and makes sure employee tax withholdings are correct, as per state worked, residing, etc
- Handles new and existing out of state registrations for jobs located outside the state of Texas
- Makes weekly, monthly, and quarterly payroll payments, including all payroll taxes, multi-state taxes, unemployment, child support, 401(k), Worker’s Comp, etc.
- Files all payroll taxes monthly, quarterly, and annually
- Avoids penalties by being aware of compliance timelines
- Audits payroll deductions regularly, to ensure deductions agree with postings to payroll payment portals, including payroll tax, child support, 401-k postings, etc
- Prepares, mails, and files annual W-2 reports.
- Uploads W2 annual files to all government and state websites promptly, to avoid possible penalties
- Other assigned tasks as necessary
SKILLS REQUIRED
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions.
- A minimum of 3 to 5 years of Payroll experience with a strong background in manufacturing, construction, and job costing.
- Exceptionally proficient at Microsoft Excel and both oral and written communications.
- Able to handle stressful environment and be a self-starter, by nature.
- Must be trustworthy, with attention to strict confidentiality
- Strong mathematical abilities with an aptitude for solving issues
- Must be able to effectively deal with employees and management, maintaining a professional demeanor.
- Strong attention to detail and an inherent ability to be consistently accurate in all reporting and data entry functions.
- Ability to effectively present information to top management.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Able to remain flexible to change despite competing priorities within a complex environment.
- Bilingual is a plus.