Job Summary:
Responsible for receiving and greeting the general public, maintaining the highest standard of confidentiality, protecting sensitive information in a tactful and professional manner. Responsible for providing general clerical support to the Human Resources Department.
Essential Functions:
Will have sole responsibility for promptly handling all incoming calls and treating each one with courtesy, accuracy, and confidentiality.
Will take and record messages when necessary.
Will keep abreast of all personnel changes and keep a current list of where all personnel may be reached.
Will use the intercom system to page individuals or make announcements when the need arises.
Will keep up-to-date lists of Center’s students/individuals who can only be seen by specified visitors.
Will be responsible for seeing that all deliveries are directed to the appropriate departments.
May issue employment applications, receive and review for completeness by utilizing Paycom.
Will run and print required criminal registries for employment applications when needed.
May enter employment applications as needed by utilizing Paycom.
May log all employment applications using the Applicant Flow Chart.
May route completed employment applications to the designated person(s) by utilizing Paycom.
May receive, log and route all job requisitions to designated HR staff when needed, by utilizing Paycom.
May maintain a current Public Job Posting List for public viewing; post and/or scan as needed (weekly) for public viewing on social media by utilizing Paycom.
May sort and/or distribute mail.
Other duties as assigned.
Education:
High School diploma or GED required.
Experience:
At least two (2) years previous office experience required, with a knowledge of general acceptable office procedures. Must have typing and computer skills.
Physical Requirements:
Health must be adequate to allow for efficient accomplishment of assigned duties and responsibilities. Physical examination required prior to employment by a physician approved by Orange Grove Center.