Department: Human Resources

Reports to: Manager of Human Resources/Benefits

Salary Grade: 07

FLSA Status: Exempt

Prepared Date: 03/31/2026
 

Summary

 Provide advanced recruiting, onboarding, and HR operational support and coordination in the consistent and effective application of policies, procedures, and practices of the Human Resources department. This senior individual-contributor position performs a variety of routine, complex, and technical duties in recruiting, employee benefits, payroll-related onboarding, records management, new hire orientation. Performs administrative duties to contribute to efficient office operations.
 

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Lead full-cycle recruiting for assigned portfolio of positions by creating requisitions, coordinating job postings, reviewing resumes, conducting phone/video screening, scheduling and coordinating onsite interviews, and managing offer/acceptance processes.
2. Proactively source and develop talent pipelines for hard-to-fill and recurring roles using multiple channels (LinkedIn, professional networks, job boards, referrals).
3. Advise hiring managers on job descriptions, candidate assessment and interview best practices, and selection decisions; provide guidance on internal transfer and promotion opportunities.
4. Track and report recruitment metrics (time-to-fill, source of hire, quality of hire) and provide recommendations to improve recruitment effectiveness.
5. Conduct New Employee Orientation including preparing paperwork for payroll, establishing personnel files, enrolling employees in benefit programs, issuing badges, and coordinating required IT/security access.
6. Verify I-9 documentation, maintain filing system for employment eligibility, and ensure compliance with federal/state/local employment requirements.
7. Maintain personnel and supervisory files; complete necessary paperwork for employee transitions (hires, transfers, promotions, terminations) accurately and timely.
8. Coach and assist employees and managers with routine workplace and benefit issues; escalate complex employee relations matters to the Director or Manager of Human Resources.
9. Create headcount reports and recruitment/status reports for various projects as assigned.
10. Identify and recommend process and technology improvements to streamline recruiting and HR operations.
11. Pursue self-development and continuing professional development of skills and knowledge by attending educational workshops, reviewing professional publications, and establishing professional networks.

knowledge, skills and abilities

• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Proven experience and success in full-cycle recruiting for multiple levels, including mid- to senior-level and specialized roles.
• Strong knowledge of applicant tracking systems (ATS), HRIS, Microsoft Office (Excel, Word, Outlook), and online sourcing tools.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Excellent grammar and written communication skills; excellent telephone and oral communication skills.
• Ability to analyze recruitment metrics and prepare actionable reports.
• Working knowledge of employment law fundamentals (I-9, EEO, FMLA, ADA) and HR best practices.

SUPERVISORY RESPONSIBILITIES

None 

WORK ENVIRONMENT

 Usual office working conditions with moderate noise such as computers and printers, telephones and copy machines. Occasional after-hours or remote work may be required to meet recruitment deadlines or attend job fairs/conferences.
 

Minimum qualifications

 Bachelor Degree in human resources, business management, business administration, or other relevant field, with PHR or SPHR certification preferred; or, a combination of education and experience which would provide the applicant with the desired knowledge, skills, and abilities required to perform the job. 
 

CUSTOMERS

Internal - 80% External - 20%