Staff Development Coordinator / HR Assistant

POSITION SUMMARY: 

The Staff Development Coordinator works closely with the Human Resources Director to help the agency ensure the quality of services it provides to its members. The Staff Development Coordinator works closely with the Human Resources Director and Human Resources Generalist on recruitment, retention, employee development, and record keeping.  This position is responsible for assisting in the hiring process including interviews, background checks, reference checks, orientation, and training. The Staff Development Coordinator plays an integral part in the recruitment and retention of Direct Care employees who provide services to our members on a daily basis.  This position is a vital part of the agency’s Human Resources Department to ensure the agency’s continued growth and development.  

ESSENTIAL JOB FUNCTIONS:

• Assist with employee recruitment by interviewing and facilitating the hiring of all new employees.  
• Assist with the coordination of background checks, reference checks and employment eligibility verifications on all prospective employees.
• Conduct new hire orientation for all new employees. 
• Complete new hire on-boarding, e-verify I-9’s, and new hire tracking.
• Execute regular agency wide staff development training including required annual training, Home Based Habilitation and Day Habilitation.
• Support Direct Care staff in learning all required location specific and member specific information needed to carry out their job requirements. 
• Assist in the evaluation process of current employees by completing pre-evaluation personnel file reviews for all employees in collaboration with Human Resources Generalist.
• Assist with personnel file reviews and filing personnel file documents to ensure all files meet all local, state, and federal employment laws and regulations as well as regulations for the Human Services industry in collaboration with Human Resources Generalist.
• Attend and participate in employee disciplinary meetings, terminations, and investigations as assigned. 
• Prepare Human Resources agenda for the Human Resources meetings in collaboration with Human Resources Generalist.
• Attend the weekly Human Resources meeting and other meetings as requested by Human Resources Director.
• Research, develop, and implement new training materials and curriculum. 
• Prepare and present all materials needed for staff training. 
• Oversee and ensure staff compliance with training requirements in collaboration with HR Resources Generalist.
• Assist with creating employee engagement plans, getting necessary budget approval, and initiating employee engagement plans in collaboration with Human Resources Generalist.  
• Complete yearly orientation calendar and make updates as needed.
• Assist with processing terminations. 
• Ensure the delivery of the highest quality services for all members served by the agency.
• Assist with front desk coverage as assigned. 
• Complete other duties as assigned.

JOB REQUIREMENTS:

EDUCATION/ EXPERIENCE:     

Associate’s Degree from an accredited college or university and one year of post-degree experience in the delivery, planning, coordination, or administration of clerical services, OR

High school degree (or its equivalent) and three years of post-degree experience in the delivery, planning, coordination, or administration of clerical services OR a combination of required education or experience which totals three years. At least one year must be experience as outlined above.

SKILLS:         

Must be able to read, write, and communicate effectively with members and staff.   Completing work in a timely manner is necessary.  Attention to detail and dependability are essential for this position.  Patience in working with disabled adults is necessary.   A driving record that qualifies you to drive agency vehicles is preferred; sufficient automobile insurance to qualify you to transport members in your personal vehicle is preferred.   Needs to have a caring attitude and be supportive and encouraging to members.  

SUPERVISORY RESPONSIBILITIES:

            None

EQUIPMENT TO BE USED:

Must be able to effectively operate computer and other office machines such as copier, fax, calculator, telephone, and AV equipment.

TYPICAL PHYSICAL DEMANDS:

Requires sitting, standing, bending and reaching. May require lifting up to 50 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, copiers, fax machines, calculators, the telephone, AV equipment and other office equipment. 

WORKING CONDITIONS: 

Occasionally called upon to work overtime or odd schedules.  Typically works in an office setting, although may be called upon to work at a residential location or thrift store.