Alcott, a leading nonprofit agency dedicated to providing vital mental health and supportive housing services to low-income adults across Los Angeles County, is seeking a detail-oriented and organized HR Assistant to join our Human Resources team.
If you are an HR professional with strong administrative skills, experience maintaining HR records, and a passion for supporting a mission-driven organization, this is your opportunity to contribute to the daily operations that help our workforce serve the community effectively.
Key Details
Job Title: HR Assistant
Department: Human Resources
Reports To: HR Manager
FLSA Status: Non-Exempt
Work Setting: On-Site (Culver City, CA)
Schedule: Full-Time, Monday through Friday, 8:30 am to 5:00 pm
Pay Range: $23.00 - $25.00 per hour, DOE
What You’ll Do: The Impact You’ll Make
As an HR Assistant, you will provide essential administrative and operational support to the Human Resources department. Your work will help ensure accurate HR recordkeeping, compliance with employment requirements, and smooth coordination of HR processes that support employees across the organization.
HR Administration & Recordkeeping
• Maintain accurate employee records in ADP Workforce Now and ensure required HR documentation is completed and properly filed.
• Perform HRIS data entry and assist with maintaining personnel files and compliance documentation.
• Manage outgoing HR mail and coordinate post office runs as needed.
• Provide administrative support to the HR team on a variety of HR-related tasks.
Compliance & Credential Tracking
• Track employee certifications and credentials, including CPR training and Food Handler’s Cards for Residential Aides.
• Monitor expiration dates and coordinate renewals or follow-up as needed.
• Ensure labor law posters are current and properly displayed at each agency location.
• Monitor auto insurance documentation for employees who drive as part of their job duties and follow up on expired policies.
Employee Lifecycle Support
• Assist with onboarding activities including preparation of materials and distribution of new hire items such as shirts, pens, and water bottles.
• Prepare termination packets and coordinate final documentation with Payroll.
• Issue Fair Chance Act correspondence to candidates who do not pass background checks.
• Maintain and update the Leave of Absence (LOA) tracker as needed.
Training & Operational Support
• Coordinate CPR training sessions, including assigning seats and ensuring adequate training capacity.
• Assist with internal employee recognition initiatives, including birthday cards and anniversary recognition emails.
• Provide front desk coverage when the receptionist is on rest or meal breaks.
What You’ll Bring: Your Qualifications
Education and Experience
• High school diploma or GED required; an associate or bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.
• A minimum of two (2) years of Human Resources experience is preferred.
• A minimum of one (1) year of experience using ADP Workforce Now is required.
• Experience supporting nonprofit, behavioral health, or social services organizations is a plus.
Skills and Abilities
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple administrative tasks and maintain accurate records.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Ability to maintain confidentiality and handle sensitive employee information with discretion.
Why Join Alcott?
Alcott is a compassionate, mission-driven organization making a real difference in the lives of vulnerable Angelenos. When you join our team, you become part of a community committed to stability, recovery, and social justice.
• Meaningful Work: Help clients achieve recovery, stability, and independence.
• Supportive Team: Work alongside skilled professionals who value empathy, integrity, and collaboration.
• Outstanding Benefits: Enjoy 100% employer-paid Medical and Dental coverage (employee only, with family and PPO options available at an additional cost), a 403(b)-retirement plan with a 6% employer match, paid vacation and sick time.
• Professional Growth: Receive supervision and ongoing training opportunities to support your career advancement.
Alcott is an Equal Opportunity Employer and supports the Americans with Disabilities Act. We adhere to the Fair Chance to Compete for Jobs Act of 2019.